Executive Assistant to Chief Executive Officer

Responsibilities

Must be flexible and have the ability to work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, Westchester).

The Executive Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer, while also serving as a key partner in supporting Board of Directors activities and corporate office operations. This role requires exceptional judgment, discretion, attention to detail and organizational skills, with the ability to manage complex priorities in a fast-paced, executive environment. The ideal candidate is highly proactive, detail-oriented, and comfortable working onsite in close partnership with the CEO and senior leadership.

• Provide comprehensive administrative support for the CEO.
• Manage complex and highly dynamic Executive calendar, including prioritization, conflict resolution, and scheduling across time zones.
• Coordinate all aspects of Executive travel, including domestic and international itineraries, flights, accommodations, ground transportation, and visa or entry requirements
• Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism.
• Ensure CEO has appropriate materials printed and ready ahead of meetings
• Prepare and track various executive administrative items (e.g. expense reports)
• Act as a liaison between Executive and internal/external stakeholders, ensuring effective communication and information flow.
• Serve as a trusted representative of the CEO in internal communications and with external stakeholders when appropriate
• Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
• Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity.
• Coordinate executive-level meals, events, and off-site meetings, including reservations and catering.
• Provide administrative support related to executive and Board communications, as required.

Work Schedule & Availability

• Standard work schedule: Monday through Friday, 8:00 a.m. – 5:00 p.m. (or 9 a.m. – 6:00 p.m.) depending on Executive’s needs
• Additional hours, including evenings and weekends, may be required to accommodate time zone requirements, time sensitive matters and/or during peak business periods such as Executive and Board meetings.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience required.
• Must be flexible and have the ability to work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, Westchester).
• 7+ years of experience providing administrative support to C-suite executives (ideally to a CEO) in a corporate, fast-paced environment.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Ability to anticipate needs, problem-solve, and work independently.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Positive attitude and energy.

What We Offer

• Competitive salary and benefits package.
• A collaborative and inclusive work environment.
• Work with a passionate team dedicated to making a positive impact.

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