Executive Assistant – EBM

B. BRAUN MEDICAL (US) INC

Job Posting Location: Allentown, Pennsylvania, United States, Bethlehem, Pennsylvania, United States, Center Valley, Pennsylvania, United States

Functional Area: Administrative/Clerical

Working Model: Hybrid

Days of Work: Friday, Thursday, Wednesday, Tuesday, Monday

Shift: 5X8

Relocation Available: No

Requisition ID: 11586

B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.

Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.bbraunusa.com

This role provides high-level administrative support to the SVP/Chief Scientific Officer (CSO), a member of the Executive Leadership Team (ELT), and Vice President-level roles within his team. The Executive Assistant keeps executives organized by maintaining daily calendars, managing workflow, scheduling meetings and travel accommodations, and troubleshooting support needs. This position serves as a key resource with broad knowledge of the Company and its organizational structure, supporting all levels of management.

Key Responsibilities (Essential Duties)

• Manages a complex calendar, travel, expenses, and expense reports for the CSO, and events for the HR Team across multiple time zones. Additionally, provides support to Senior Medical Affairs and Regulatory senior leaders. Manages confidential information and projects under the direction of the CSO and his senior team.
• Drafts and edits various communications and presentations for both internal and external audiences. Schedules internal and external meetings, luncheons, conferences, presentations, and presentation equipment.
• Works with international colleagues on various global projects with the CSO and Senior Leaders.
• Types newsletters, compiles statistical data, and creates graphical presentations for Company use.
• Establishes and maintains confidential files and records, including follow-up files to ensure actions are completed.

Expertise: Knowledge & Skills

• Ability to communicate and work cooperatively with all levels of management, vendors, contractors, and the public
• Ability to work in a fast-paced environment while managing multiple tasks
• Understanding of departmental and Company policies and administrative procedures
• Proficiency in business correspondence writing
• Strong command of English grammar, spelling, punctuation, and usage
• Ability to accurately record or transcribe meeting minutes
• Strong organizational skills with the ability to independently plan and meet deadlines
• Ability to research, draft, and compile reports and records
• Experience scheduling meetings and conferences and arranging travel and lodging
• Ability to organize and maintain filing systems
• Proven ability to maintain confidentiality of Company information

Qualifications

Required

• 5+ years of executive-level administrative support experience; experience supporting Quality, Regulatory, or Medical Affairs functions highly preferred
• Strong technical skills in the Microsoft Office suite of applications
• Educational attainment equivalent to high school graduation, supplemented by specialized coursework or training in word processing, spreadsheet, presentation, and database software

Compensation Range: $65,000-$75,000