Administrative Asst/Bookkeeper

BALD KNOB SCHOOL DISTRICT

POSITION GUIDE AND JOB RESPONSIBILITIES

Position Title: Administrative Assistant / Bookkeeper

Contract: 240 Days

Salary: Per Classified Salary Schedule

Primary Function:

The Administrative Assistant / Bookkeeper is responsible for greeting and assisting the public, overseeing activity accounts and providing support as needed.

Illustration of Key Responsibilities and Job Duties:

Activity accounts payable

Front desk receptionist and phones

Receipting and bank deposits

Reconcile staff activity accounts

Maintain Fixed Assets

Oversee home school, school choice, and legal transfer paperwork

Background Checks - DHS-Child Maltreatment, State Police-State & FBI Checks

Issue and Maintain Employee Badge System

Handle returned checks

Maintain office equipment

Incoming/outgoing mail

Management of gate and concession online sales

Filing

Oversee Coke account and orders

Prepare cash bags for events

Order supplies

Maintain employee purchasing card check in/out process and reconcile payment

Assist Food Service Director, Human Resource/Accounts Payable, Athletic Director, Business Manager and Superintendent as needed

Special Assignments: Additional duties may be assigned as needed to promote the efficient and effective daily operations of the District.

Organizational Relationships: The Administrative Assistant / Bookkeeper will respond to the Business Manager and the Superintendent.

Position Holder Qualifications: Data entry experience, e-finance trained, Annual Tier 1 training, various workshops

Employee Evaluation: The Administrative Assistant / Bookkeeper will be evaluated by the Business Manager. The evaluation process will fulfill all requirements by State law, District policy, and position as defined within the approved position guide.