Billing Coordinator

Billing Coordinator - New Jersey Office

A prominent law firm is seeking a Billing Coordinator to join its team in the New Jersey office. This position plays a vital role in ensuring accurate and timely billing in alignment with firm policies and client-specific guidelines.

Key Responsibilities:

• Prepare, review, and edit client invoices in accordance with firm billing procedures and client agreements
• Manage the end-to-end e-billing process, including submission and monitoring of electronic invoices
• Verify accuracy of billing entries, ensuring all billable time and costs are properly recorded
• Collaborate with attorneys, paralegals, and administrative staff to resolve discrepancies or billing issues
• Respond to client billing inquiries and provide updates on invoice and payment status
• Process write-offs and adjustments in line with firm policy
• Handle complex billing structures such as split-party billing, multiple discounts by matter, and custom formats
• Maintain a high volume of monthly billing while meeting strict deadlines
• Ensure quality and accuracy of billing documentation and support materials
• Develop and implement custom billing formats when needed
• Assist in generating monthly and quarterly billing reports for internal review

Qualifications & Skills:

• Minimum of 3 years of billing experience in a law firm or professional services environment
• Proficiency in billing software such as Elite 3E, Aderant, or similar platforms
• Strong working knowledge of Microsoft Office Suite, particularly Excel and Word
• Exceptional organizational skills and the ability to prioritize and multi-task effectively
• Strong attention to detail with a focus on accuracy and quality
• Ability to perform efficiently in a fast-paced, dynamic environment and adapt to changing priorities
• Self-motivated with the ability to work independently and proactively follow through on assignments
• Excellent communication skills and the ability to interact professionally with attorneys, clients, and support staff
• Flexibility to work extended hours, including evenings or weekends, as needed

Compensation:

The firm offers a competitive salary, commensurate with experience, along with a comprehensive benefits package.