Accounts Payable Specialist

Job Description

Works under the supervision of the Team Leader-Finance Support. An Accounts Payable Specialist is responsible for all aspects of the accounts payable. Each clerk is responsible for adherence to government regulations and the proper storage of records.

Responsibilities

• Maintains current accounts with all vendors by properly assigning invoices the correct vendor identification number, matching invoices to the correct receipts, resolving differences between invoices and receipts, taking advantage of all discounts and making payments in a timely manner.
• Ensures that all payments, whether automatic or manual, are made only with the proper authorization in accordance with the established standards of the system. In addition, all disbursements will be made in accordance with all city, county, state or federal requirements and regulations.
• Ensures that all reporting, both internal for control purposes and external for tax reporting, be in accordance with system guidelines and government regulations.
• Maintains organized and efficient record storage of vendor information of both current files and off-line storage. Ensures that storage meets federal and state guidelines for document retention. Bears the responsibility for movement of old files to storage.
• Performs check runs and disbursements according to established schedules.
• Maintains W-9 and 1099 information during the year and prepares and reports annual 1099 information.
• Resolves all discrepancies with vendors and employees.
• Monitors status of unpaid invoices and open purchase orders.
• Other duties as assigned

Education

• H.S. Diploma - Required
• Personal computer spreadsheet knowledge - Preferred

Work Experience

• 2 Years - Experience with data entry experience. Within one year should adequately perform all duties. - Required

Licenses and Certifications

• Upon Hire

Travel Requirements

• Travel to off-site locations may be required. - Required

Qualifications

Skills and Abilities

Essential Technical/Motor Skills

• Input data, type, manipulate small equipment, speak clearly, answer telephone, collating, copying.

Interpersonal Skills

• Ability to communicate well and use persuasion, in person or over the telephone.

Essential Physical Requirements

• Lifting, moving, reaching, bending, stooping, climbing, assembling, pushing, pulling.

Essential Mental Abilities

• Analyzes, interprets, calculates, manipulates, understands, follow rules, memorize, organize, assess, explain.

Essential Sensory Requirements

• Visual skills, hearing, distinguish colors.

Exposure to Hazards

• Electrical output of computers.

Other Skills and Abilities

• Accuracy important 95% of the time.
• Confidentiality important 100% of the time.

About Us

Mosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place, offering high value and quality health care.

Mosaic has a wide array of benefits to meet each employee's individual needs. Our benefits were designed by listening to people just like you. Mosaic also offers several perks with a focus on ensuring our employees feel valued, including concierge services, employee lounge, wellness programs, free covered parking, free on-site and virtual health clinics and many more. When paired with compensation and recognition, it is what continues to make us the employer of choice for employees at any stage of their journey.