Accounts Payable Specialist

Job Description

We are searching for an experienced Accounts Payable Specialist for our client, a well-established financial institution located in the Sacramento area. The Accounts Payable Specialist is responsible for the timely and accurate processing of invoices, expense reports, and payments while maintaining complete and compliant financial records. This position also plays a key role in fixed asset accounting and monthly close activities. The ideal candidate brings at least two years' experience with high-volume accounts payable processing, reconciliation, monthly close, W-9/1099 processing, knowledge of fixed asset lifecycle and GAAP. Experience with Avid Xchange system or similar is preferred.

• Pay range: $28-$32 per Hour (DOE)
• 100% onsite
• Temp to Hire

Key Responsibilities

• Process all invoices, employee expense reports, credit card statements, and AP checks; resolve vendor and departmental payment issues while maintaining accurate documentation and imaging.
• Review, post, and reconcile AP-related transactions across ledgers and bank accounts; prepare required reporting including California EDD submissions.
• Audit invoices against purchase orders, research discrepancies, ensure proper approvals, and support monthly/annual close activities and audit requests.
• Maintain vendor compliance by issuing and tracking W-9s, updating 1099-MISC data, and completing year-end reporting.
• Identify, record, and reconcile prepaid expenses; collaborate with business units to ensure proper classification and compliance with internal controls.
• Manage the full fixed asset lifecycle, including asset capitalization, depreciation, monthly reconciliations, and preparation of roll-forward schedules.

Qualifications

• Associate's degree in Accounting, Finance, or related field required.
• Minimum two years of experience in an Accounts Payable Specialist role.
• Strong analytical, problem-solving, and customer service skills.
• Clear written and verbal communication abilities.
• Proficiency with MS Excel and MS Word.
• Ability to interpret instructions, manage multiple tasks, and work effectively in a team environment.
• Basic math and reasoning skills, including percentages, reconciliations, and standard accounting calculations.