Park & Recreation Aide 4 (Collections Intern) Division for Historic Preservation

Duties Description The Collections Management Intern is responsible for assisting in the Collections Management Unit for New York State Office of Parks, Recreation and Historic Preservation's Bureau of Historic Sites and Parks Services in the overall management, record keeping, and handling of collections objects. The candidate will work alongside both conservation and curatorial staff as appropriate.

Under primary direction of the Museum Registrar, and supporting Collections Management Unit staff, work duties can include but are not limited to:

• Assist with inventory and storage maintenance, housing and rehousing collections objects
• Assist with database entry (TMS Collections) and clean up
• Creation, filing and renaming of digital assets
• Assistance with cataloguing recent acquisitions
• Assistance with loan file management and digital archiving
• Object photography and digital file management

Minimum Qualifications MINIMUM QUALIFICATIONS:
No minimum qualifications per Civil Service.

Additional Comments PREFERRED QUALIFICATIONS:
• Familiarity with museum collections management, registration, and/or collections museum management software is preferred.

OPERATIONAL NEEDS:
• Must have clear communication skills, follow provided standards and guidance, under prescribed timelines.
• Experience with MS Suite (Word, Access, Excel).
• Ability to reach, bend, stoop, lift up to 20lbs.
• Basic understanding of best practices for digital data management.

ADDITIONAL COMMENTS:
• This position is from June 2026 through August 2026.
• While work assignments will be focused primarily at Peebles Island State Park, particular projects could include limited travel to state historic sites and park facilities.

BENEFITS:
This position has the option to join the NYS Employee's Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.

Some positions may require additional credentials or a background check to verify your identity.

Name Andrea Cerbie Marvinney

Telephone

Fax

Email Address [email protected]

Address

Street Division for Historic Preservation (Peebles Island State Park)

1 Delaware Avenue North

City Cohoes

State NY

Zip Code 12047

Notes on Applying If you feel you meet the minimum qualifications and the agency's operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local historic site office, your region's administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at:

https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1.pdf

Please forward your application, resume and cover letter to Andrea Cerbie at [email protected] with the subject line "Collections Internship" or mail your application to:

Andrea Cerbie Marvinney
Museum Registrar
New York State Office of Parks Recreation and Historic Preservation
Division of Historic Preservation (DHP)
Peebles Island State Park
1 Delaware Avenue North
Cohoes, NY 12047

All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.

An Equal Opportunity/Affirmative Action Agency