Office Manager

Office Manager / Administrator

W&A Engineering is a multidisciplinary firm offering civil engineering, landscape architecture, surveying, and program management with offices across the Southeast. Known for our innovative design, efficient engineering, and professional service, W&A is the trusted partner of community leaders and developers driving sustainable growth throughout the United States. We are seeking a full-time, in office, Office Manager / Administrator. The successful candidate will be responsible for ensuring the smooth running of the office, managing administrative tasks, and providing support to the team. This position will play a key role in maintaining a positive work environment and ensuring that all employees have the resources they need to succeed.

Roles and Responsibilities:

• Provide administrative support to all employees.
• Coordinate operations and office activities to promote efficiency and compliance with company policies
• Assist in preparation of project proposals, project setups, bid documents, AR Client statements, CRM database maintenance, and vendor qualifications in all systems
• Assist with vendor invoices, expense reports, credit card reports, and in-house billing expenses
• Responsible for mail, shipping, and receiving activities
• Participate in weekly meetings/scribe for L10 meetings
• Welcome and accommodate office visitors and direct them to the appropriate office or personnel
• Answer and direct incoming phone calls to office and manage correspondence accordingly
• Coordinate schedules, appointments, and meetings, including conference room bookings
• Assist HR Department with various Human Resources tasks including scheduling interviews, reviews, and onboarding tasks.
• Assist the financial department by coordinating with the Accounting Manager and CFO.
• Manage travel arrangements for office employees as needed
• Maintain the office environment, including oversight of office tidiness and order
• Order, track, and maintain inventory of office supplies per monthly budget
• Coordinate office staff activities to ensure maximum efficiency
• Handle sensitive information in a confidential manner
• Plan and coordinate office events
• Manage seasonal office décor

On a typical day, an Office Manager may:

• Coordinate with Project Managers on Proposal/Pursuit management and execution
• Distribute mail and memos to employees within the office
• Support daily operations, such as maintaining a clean work environment within the office
• Assist employees with various requests
• Organize, track and order office supplies
• Facilitate in-office meetings with clients or internal resources
• Assist in onboarding a new employee

Valuable Skills for Success in this Role:

• Aligns with company values: Committed, Accountable, Resourceful, Expanding, and Socially Responsible
• Excellent verbal and written communication skills and interpersonal abilities
• Excellent customer service skills
• Excellent organizational skills, including multitasking, time-management, and attention to detail
• Familiarity with office management procedures
• Ability to work individually and collaborate with others
• Patient and accepting of change
• Competency in Microsoft Office Suite applications, including Teams, Excel, Outlook, and other similar software applications

Career Path Possibilities:

• Variety of roles available as you become familiar with our business

8:00am - 5:00pm in office.