Corporate Secretary

Corporate Secretary / Executive Assistant

A highly respected, national law firm is seeking a sophisticated Corporate Secretary / Executive Assistant to join our San Diego office. This is a pivotal role providing high-level administrative and organizational support to a team of corporate attorneys. The ideal candidate is a proactive professional who thrives on managing competing priorities and possesses a deep understanding of the corporate legal landscape. Location: Hybrid in San Diego (1 day remote per week)

Key Responsibilities:

• Assist multiple corporate attorneys with the administrative lifecycle of transactional legal services, including document preparation and closing logistics.
• Manage complex calendars, schedule high-stakes meetings, and coordinate travel arrangements.
• Serve as a primary point of contact for clients, internal stakeholders, and external partners, ensuring all communications are handled with discretion and professionalism.
• Anticipate the needs of the legal team to streamline daily operations and ensure all deadlines are met in a high-pressure environment.

Qualifications:

• 3+ years of experience as a Legal Assistant, Executive Assistant, or Corporate Secretary, preferably within a mid-to-large law firm or a sophisticated in-house legal department.
• Solid understanding of corporate and/or transactional legal processes.
• Exceptional organizational skills and a mastery of the Microsoft Office Suite.
• A high degree of initiative, the ability to "own" a project from start to finish, and a commitment to delivering high-quality work product.