Financial Administrator / Bookkeeper

Finance Administrator / Bookkeeper

Caring Staff LLC is a bridge between doctors, nurses, caring professionals and hospitals, nursing facilities etc. We believe that caring is what makes the difference that's why we hire and train our staff to be the best they can be.

Job Purpose and Summary The Finance Administrator / Bookkeeper is responsible for the preparation and maintenance of financial records and reports. S/he provides financial support to the CEO/COO through bookkeeping, payroll, banking and reporting. The Finance Administrator / Bookkeeper maintains all necessary and appropriate records, files and processes to ensure the smooth and compliant financial operation of the organization, focusing on accuracy and transparency.

Duties and Responsibilities

• Bookkeeping
• Prepare General Ledger and supporting accounts within Sage Intacct accounting system
• Prepare Accounts Payable files and process checks for signing and distribution
• Reconcile all accounts and prepare financial statements, including Balance Sheet, Revenue and Expenditure, Performance to Budget / Variance and Cash Flow
• Maintain financial records and filings
• Follow up with open invoices as needed
• Maintain records for taxable benefits
• Banking
• Reconcile bank accounts monthly
• Monitor cash flow and cash management
• Reporting
• Prepare monthly Financial Statements
• Prepare year-end information for the accountant
• Prepare audit documentation if and when required

Requirements KNOWLEDGE, SKILLS, AND ABILITIES: High School education, computer processing skills, general accounting and bookkeeping training, record keeping practices and training, or related job experience of greater than two years in a similar position. Ability to perform mathematical calculations accurately, including percentages, fractions, decimals, and simple mathematical formulae. Ability to solve practical problems and follow written, verbal or other instructions with several concrete variables. Attention to detail and the ability to organize complex information neatly and accurately. Ability to compose original correspondence, write reports, have effective interaction with people, and to communicate ideas and receive and process information from others.