Insomniac – Executive Assistant

Executive Assistant

Insomniac is seeking an experienced and high-level Executive Assistant. This individual will serve a critical role in the company by assisting two executives with scheduling, organization, and administrative tasks. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Given the dynamic nature of the executive team and the music industry, the Executive Assistant should be flexible and consistent while maintaining the confidentiality of high-level operations. This is a fully in-person position and travel to various locations.

Responsibilities include managing a busy and complex calendar; acting as a point of contact for internal team, clients, and external partners; drafting leadership agendas; typing correspondence and reports; receiving, screening, and following up all communications; preparing travel arrangements; assisting with the organization of critical work projects; attending and participating in company meetings; owning and executing small-to-mid size projects; preparing and submitting expense reports; interfacing with agents, venue partners, and internal team to build and maintain a calendar of events; purchasing supplies for meetings and authorizing payment for travel, professional memberships, subscriptions, and to vendors and service providers; multitasking in a fast-paced environment and remaining organized with attention to detail; attending shows/events as on-site support, and a representative of the company as required; and performing other related duties as required.

Qualifications include 3-5 years of experience as an executive assistant; proficient use of Microsoft Outlook and Microsoft Office; ability to take initiative, problem solve and perform extensive research; professional level of verbal and written communication skills; strong work ethic with a high sense of responsibility in an ever-changing environment; ability to handle sensitive matters and exercise excellent judgment; strong business curiosity and desire to learn, grow, and expand scope over time; ability to prioritize and manage projects independently with minimal supervision; bachelor's degree or equivalent experience; and experience in the music industry preferred.

Work environment includes willingness to travel to work during holidays, evening and weekend hours, as required, to meet deadlines; ability to tolerate loud noise levels and drastic temperature climates while working on site at various event locations; and ability to work in open concept office space.