Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist plays a critical role in the financial operations of the Company by ensuring the accurate and timely processing of vendor invoices, employee expense reports, and other payables. This role is responsible for maintaining compliance with company policies and accounting standards, reconciling vendor accounts, and supporting month-end close activities. The Accounts Payable Specialist serves as a key point of contact for internal departments and external vendors, resolving inquiries and discrepancies with professionalism and efficiency. Additionally, the role involves monitoring and improving accounts payable processes, leveraging enterprise systems for workflow management, and contributing to special projects that enhance financial accuracy and operational effectiveness.

Education Required:

• Associates Degree in Accounting, Finance, Business Administration or other related field.
• Experience may be considered in lieu of a degree.

Work Experience Required:

• 2+ years of experience in Accounts Payable

Preferred Qualifications, Education, Licenses, Certifications, Experience, etc.:

• Bachelor's Degree in Accounting, Finance, Business Administration or other related field.
• 5+ years of experience in Accounts Payable.
• Experience with a large enterprise accounts payable system, such as Workday.
• Corporate credit card and invoice workflow system experience.

Knowledge, Skills, and Abilities

• Comprehensive understanding of accounts payable processes, including invoice verification, coding, and payment workflows.
• Familiarity with GAAP principles and internal control standards related to payables.
• Knowledge of enterprise financial systems (e.g., Workday or similar ERP platforms) and invoicing systems.
• Understanding of vendor management practices and intercompany transactions in multi-entity organizations.
• Awareness of compliance requirements for expense reporting and corporate card programs.
• Strong analytical and problem-solving skills to identify and resolve discrepancies.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data validation) and other Microsoft Office applications.
• Skilled in managing high-volume transactions with accuracy and efficiency.
• Effective communication skills for interacting with vendors and internal stakeholders across multiple departments.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to interpret and apply company policies and accounting procedures consistently.
• Capacity to work independently while collaborating effectively with cross-functional teams.
• Adaptability to changing priorities and willingness to support special projects and process improvements.
• Ability to maintain confidentiality and handle sensitive financial information responsibly.
• Strong attention to detail and commitment to accuracy in all aspects of work.

Essential Duties and Responsibilities

• Review and verify invoices and check requests for appropriate documentation and approval for payment.
• Sort, distribute and code all incoming invoices.
• Enter and upload invoices into Workday system for payment.
• Process employee expense reports in Workday in accordance with the Travel & Expense Policy.
• Reconcile vendor statements to ensure payments are up to date and maintain vendor files.
• Receive, research and resolve a variety of routine internal (business partners) and external (supplier/vendor) inquiries concerning account status, including communicating the resolution of discrepancy to internal or external vendors.
• Assist with month end close by reconciling vendor accounts, ensuring all invoices are posted and generating and analyzing accounts payable reports.
• Ensure accurate financial reporting during month-end.
• Maintain thorough and organized documentation of all accounts payable transactions in accordance with company policy and audit requirements.
• Ensure adherence to internal controls and compliance with GAAP standards.
• Assist with ad hoc projects as needed, including audit support, reporting and analysis, and process improvement initiatives.

GoHealth Core Values

• Collaboration: Takes ownership for collectively establishing productive partnerships and relationships and seek to gain joint understanding of priorities and objectives so that the greater good of the organization and those we serve is always at the forefront.
• Innovation: Consistently uses good judgment, applying creativity to overcome obstacles and increasing effectiveness and efficiency through process and other forms of innovation.
• Diversity & Inclusion: Fosters diversity and inclusion, to be able to better understand team members, our customers and partners. Engages the strengths and talents of each GoHealth team member, creating an environment of involvement, respect and connection where the richness of ideas, backgrounds and perspectives are harnessed.
• Courage & Integrity: Models and practices the highest ethical and professional standards; demonstrates pride and personal interest in our patients, partners and fellow team members, deeply engaging in the business. Makes decisions, with a focus on doing the right thing; treats team members, our customers, partners and vendors with dignity, consideration, open-mindedness and respect.
• Accountability: Always shows initiative, demonstrates a bias to action and gets things done. Actively accepts responsibility for diverse roles, obligations and actions that positively influence patient and customer outcomes, our partnerships and the healthcare needs of our communities.

Additional Requirements

• Location: This is a hybrid role, requiring a minimum of 1 day in-office per week, subject to change based on business need.
• Office Environment: Tasks may be conducted within a climate-controlled office setting.
• Physical Activity: The role may require the ability to lift, carry, push, or pull materials, supplies, and equipment (up to 10 lbs.) Duties typically involve a combination of sitting, standing, and walking, with frequent changes in position.
• Travel: Travel may be required, including travel between Company locations and out-of-town destinations as needed (0-10%).
• Safety Equipment: May require the use of safety equipment for infection prevention.