Administrative Specialist

Administrative Specialist I

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people's lives every day.

Job Type

Classification: Nonexempt

Supervises Positions: No

Job Summary

The Administrative Specialist I provides both administrative and clerical support to the department, either as part of a team or individually to ensure the administration and smooth running of departmental business. Serves as resource to staff. Job Relationships: Reports to and receives assignments from Manager level.

Qualifications

Education: High School Diploma or GED required. Education in basic office procedures preferred.

Experience: 1 year of administrative support experience preferred. Healthcare administrative support experience preferred. Refer to the Life Support Training Policy for additional details.

Licensure: N/A

Additional Skills/Requirements Required: Ability to effectively communicate with physicians and hospital staff. Ability to use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases; Ability to successfully complete generic and department-specific skills validation and competency testing.

Additional Skills/Requirements Preferred: N/A

Competencies

• Communications: Communicates effectively with all levels of hospital staff and visitors.
• Administration and Event Management: Ensures the administration and smooth running of departmental business.
• Financial Management: Works with staff and vendors to collect and submit invoices.
• Supplies Management: Works with suppliers and vendors to ensure that the department has the required supplies on hand.
• Timekeeping: Oversees departmental timekeeping duties, including researching discrepancies and correcting as appropriate.
• Security Liaison: Coordinates employee access to organizational facilities and resources.

The incumbent may be asked to perform additional duties as assigned.

Physical Demands

Physical Demand Code: Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention:
• On call responsibilities as directed:
• Ability to travel between campus buildings, remote facilities, and out of town as needed:
• Yes
• No
• Yes

Job Info

• Job Identification 6251
• Locations 15225 Heathcote Blvd, Haymarket, VA, 20169, US
• Business Unit UVA Health Haymarket Medical Center
• Department Emergency Department - 3343