Accounts Payable Manager

Accounts Payable Manager

Location: North Bay (Marin County area)

Compensation: $120,000 – $140,000 base

Schedule: Hybrid (2 days in office / 3 days remote)

Overview

A well-established real estate organization is seeking an Accounts Payable Manager to lead and enhance the full procure-to-pay function across a multi-entity platform. This role will oversee day-to-day AP operations, strengthen internal controls, and partner closely with finance and operations teams.

This is a high-visibility opportunity for someone who enjoys building scalable processes, leading teams, and improving efficiency within a dynamic environment.

Key Responsibilities

• Oversee the full AP cycle including invoice processing, coding, approvals, and payments
• Manage disbursement cycles to ensure accuracy and timeliness
• Review reconciliations, vendor statements, and aging reports; resolve issues as needed
• Monitor workflow and volume to maintain efficiency and service levels

• Establish and maintain AP policies, procedures, and approval workflows
• Ensure strong internal controls and adherence to company policies
• Support audit processes and maintain organized documentation
• Identify and implement process improvements to drive efficiency and scalability

• Oversee AP activity within accounting/ERP systems (Yardi or similar preferred)
• Maintain vendor records and ensure data accuracy
• Promote consistency in coding, documentation, and reporting practices

• Lead, mentor, and develop AP staff
• Manage workflow distribution and team performance
• Foster a culture of accountability and continuous improvement

• Partner with finance, operations, and other internal stakeholders
• Serve as a primary point of contact for vendor-related matters
• Support issue resolution and process alignment across teams

• Prepare AP-related reporting and metrics for leadership
• Support annual processes such as 1099 reporting
• Participate in system enhancements and process optimization initiatives

Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of accounts payable experience in a multi-entity environment
• 2+ years of supervisory or management experience
• Experience with accounting or ERP systems (Yardi or similar preferred)
• Strong understanding of internal controls and audit processes
• Proven ability to improve workflows and scale operations

Why This Role

• Established organization with a stable platform and strong leadership
• High-impact role with visibility across finance and operations
• Opportunity to improve systems and processes
• Hybrid flexibility with a collaborative team environment

Confidential Search

This search is being conducted on a confidential basis. Additional details will be shared with qualified candidates during the interview process.