Police Records Clerk

Join Our Team as a Part-Time Police Records Clerk

We're looking for a detail-oriented and customer-focused professional to support our Police Department in delivering accurate and timely records services. In this role, you'll receive and process a variety of police reports, respond to records requests in person, by phone, and in writing, and maintain both computerized and manual filing systems.

This position reflects our commitment to accountability through accurate recordkeeping, ownership in managing sensitive information with care, empowerment by providing the public with access to essential information, and innovation in efficiently navigating and maintaining records systems.

The ideal candidate demonstrates professionalism, discretion, and courtesy while working closely with the public. This part-time position requires flexibility, with hours scheduled Monday through Friday and occasional evenings or weekends as needed.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Receives, checks, collates, sorts, records, indexes and files arrest, accident, offense and related police reports and records; codes report and otherwise prepares source documents for entry into computerized records system and for scanned; may enter information from source documents into a computerized record.
• Research computerized and manual filing systems to obtain information, and copies documents for use in investigations and court prosecutions.
• Receives and checks probable cause affidavits in computerized and manual records systems for prior arrests, assigns identification numbers, photocopies and distributes copies of forms; completes information on fingerprint cards and distributes copies; maintains log of reports sent to Court Liaison office.
• May operate on-line computer terminals to produce statistical reports for management information and for inclusion in State and NIBS statistics banks. May check computer printouts and reports for completeness and accuracy, makes corrections and resolves error problems.
• Receives accident and offense reports, assigns identification numbers, makes and distributes copies of reports.
• Receives requests for information and/or copies of police records and reports; searches computerized and manual filing systems to obtain records requested; copies records; receives and accounts for fees received.
• Assists police personnel in researching files to obtain information concerning arrests, probable cause, offense, accident and related reports.
• Performs related work as assigned.

Minimum Education and Experience Requirements

Requires High School graduation or GED equivalent supplemented by one (1) year of clerical work experience. Must possess and maintain a valid state Driver's License with an acceptable driving history.

Knowledge/Skills/Abilities

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Mathematics: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Reasoning: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duty of this Job, the employee is occasionally exposed to; moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals; extreme heat and explosives. The noise level in the work environment is usually moderate.

An Equal Opportunity Employer The City of St. Cloud is an equal opportunity employer that prohibits discrimination, harassment, or retaliation in all of its employment practices based on race, color, religion, sex, age, national origin, disability, veteran or family status, genetic information, or any other status or condition protected by applicable state or federal laws. The City participates in employment eligibility verifications through E-verify. Veteran's preference is given in accordance with Florida Law.