Portfolio Operations Manager (Systems & PMO)

Portfolio Operations Manager (Systems & PMO)

Solar Landscape is seeking a Portfolio Operations Manager (Systems & PMO) to support the continued scaling of our project execution capabilities. This role sits within the Project Management Office (PMO) and focuses on strengthening how data, systems and processes support execution across a growing project portfolio.

The role is centered on improving the usability, adoption, and data integrity of our core systems (Microsoft Dynamics), while establishing structured approaches to documentation governance and compliance. In addition, this individual will support targeted reporting and analytics to provide visibility into system performance and operational execution.

This position partners closely with cross-functional stakeholders across Operations, PMO, and Tech teams to ensure that systems and processes are aligned with how work is executed and are designed to scale effectively with the organization's growth.

Responsibilities

Systems Usability, Adoption & Data Integrity

• Partner with cross-functional stakeholders to understand current system usage and identify gaps impacting usability, adoption, and data quality
• Evaluate and enhance ERP / CRM workflows, configurations, and data structures to better support operational needs
• Translate business requirements into clearly defined system and process improvements, working in collaboration with software systems and data operations teams
• Establish and reinforce standards for data capture, usage, and governance across the project lifecycle
• Drive initiatives that improve system adoption and reduce reliance on reactive updates

Documentation Governance & PMO Compliance

• Partner with PMO leadership to reinforce documentation standards across active and completed projects
• Develop and implement structured frameworks for documentation management, version control, and lifecycle compliance
• Standardize templates, workflows, and documentation expectations across teams
• Identify gaps in documentation practices and lead efforts to improve consistency
• Establish and maintain centralized, user-friendly environments for document storage, access, and governance

Portfolio Reporting & Operational Insights

• Define and track key performance indicators related to system adoption, data integrity, documentation compliance, and overall operational performance
• Partner with the data operations and software systems teams to generate insights across system usage, data quality, and process effectiveness
• Develop and maintain reporting frameworks that provide visibility into portfolio execution, system performance, and adherence to PMO standards
• Analyze trends across systems, documentation practices, and workflows to identify gaps and inform continuous improvement initiatives
• Support leadership reporting by synthesizing insights into clear, concise, and actionable recommendations across systems, processes, and execution performance

Qualifications

Experience

• 3+ years of experience in business analysis, operations, or PMO environments
• Demonstrated experience improving system usage, operational workflows, or process standardization
• Experience working cross-functionally with stakeholders across Operations, PMO, and/or technical teams

Skills

• Strong problem-solving and structured thinking capabilities
• Ability to translate business needs into system and process improvements
• Experience working with ERP or project management systems (e.g., Microsoft Dynamics, Procore, Kahua)
• Advanced proficiency in Excel and familiarity with BI/reporting tools (Power BI, Tableau, or similar)
• Ability to collaborate effectively with data teams to define requirements and interpret outputs (no advanced SQL required)
• Strong written and verbal communication skills, with the ability to influence stakeholders without direct authority

Preferred Qualifications

• 2+ years of experience in management consulting
• Experience in renewable energy, construction, or infrastructure development
• Exposure to PMO buildout or operational maturity initiatives
• Experience improving documentation governance and compliance processes
• Familiarity with project lifecycle management in multi-project or portfolio environments

$95,000 - $125,000 a year Salary will vary depending on your location and job-related skills and experience. This is an incentive-based position with the potential to earn more. For part-time roles, your compensation will be adjusted to reflect your hours.

Benefits and Perks

• Training / Professional development opportunities
• 401(k) with 4% company match
• Summer Fridays
• Flexible remote/hybrid work options
• Paid parental leave
• Team lunches, events, and stocked kitchens
• Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore
• Medical, dental, and vision coverage
• Company-paid life and long-term disability insurance