Administrative Coordinator – Partial Hospital Programs

Administrative Coordinator

Administrative Coordinator - Partial Hospital Program Branches Outpatient (A Program of Arbour Hospital) is seeking a Full-Time Administrative Coordinator for the Partial Hospitalization Program. This is a full time, Monday – Friday, 40 hour per week position at Branches Outpatient located at 157 Green Street in Jamaica Plain, MA.

Arbour Hospital provides high-quality care and service excellence across a continuum of specialized behavioral health services. We have proudly served the residents of the greater Boston area since 1909. Our medical staff consists of psychiatrists who average 20 years of practice at our facility, providing a solid and trusted foundation for our patient-focused approach to behavioral healthcare.

We treat primary psychiatric and substance abuse disorders and constantly strive to meet the needs of our communities with treatment that addresses individualized behavioral health needs. We stand ready to provide compassionate care through inpatient treatment and a strong continuum of aftercare services, community-based programs, and day treatment.

Responsibilities include greeting each patient entering the program, completing screenings, admission paperwork and daily Columbia Risk Assessment Screenings. Manage all program referral logs, review and enter admission information into MS4, create, maintain, edit, and distribute census information, assist in milieu management, order office supplies and maintain inventory, analyze and compile statistical reports monthly, and as requested. Coordinate intake appointments for prospective clients, coordinate new patient information with billing office, consults with referring clinician to initiate clinical intake and is responsible for the completion of all referring documentation and all forms that comprise the intake documentation. Orients new patients to the various aspects of the program including group schedules, location of groups, protocols for parking, meals and messages. Familiarizes new patients with clinical coordinators and advocate roles. Conducts pre-certifications and continuous stay reviews for all managed care cases and reports and documents this according to hospital policy and procedures.

Qualifications include a Bachelor's Degree in social work, psychology, education, sociology, or related field. Preferred: 3-5 years clinical experience in milieu treatment, case management work/ experience working with youth. Demonstrated written and oral communication. Ability to work independently and within a team.