Secretary – ELD Assessment

Secretary - Eld Assessment

Performs specific office and clerical functions for EL department; coordinates and processes EL assessments and performs EL data input, ensuring that all EL student records are complete and filed at HUSD sites.

• Coordinates AZELLA assessments for new EL enrollments as they register throughout the year
• Coordinates AZELLA Spring reassessment for all EL students and parent withdrawals
• Assists in administering assessments to EL's and Parent Withdrawals at all district schools
• Processes assessments both in submitting to Pearson and disseminating Student Reports to teachers, counselors, etc. when they are returned to the District
• Enters all data into Synergy
• Assists with data collection for all EL reports
• Systematically checks for data integrity uploaded to SAIS
• Works with ELD Coordinator on a variety of data and assessment issues
• Generates EL lavender folders for each new EL student
• Tracks immigrant data for state reporting and enters into Synergy
• In charge of all record keeping: Generates all EL forms (i.e. parental notification, withdrawal, monitoring, etc.); tracks the return and integrity of all related forms
• Oversees the filing of all records and pertinent forms throughout the District and periodically audits cum files at each school site for accuracy
• Ensures accuracy in all EL testing and programming data in Synergy and verifies EL 70, EL 71, EL 73, and Student Integrity reports for upload to Arizona Department of Education
• Attends ADE Practitioners of English Language Learners meetings for updates on program requirements and compliance
• Follows State Laws and District policies regarding retention of all files
• Places purchase orders, special authorizations and (EPAR's) Employee Personnel Action Request
• Assist with EL budget tracking

Ability to operate standard office equipment

Ability to communicate effectively verbally and in writing

Ability to perform multiple clerical functions simultaneously

Ability to do detailed mathematical computations

Ability to maintain confidentiality

Produce accurate work and complete assignments with minimal supervision

Ability to apply common sense understanding to solve practical problems and deal with a variety of situations

Ability to work cooperatively and courteously with staff, students, parents and community members.

Knowledge of applicable Federal and State laws, district procedures and Board policies

Ability to handle confrontation and conflict without an emotional response

High School diploma or equivalent

1 year previous office clerical experience

Experience with various modern office equipment and systems

Any equivalent combination of training, education and experience that meets minimum requirements

Criminal justice/Fingerprint clearance

Demonstrated general proficiency in computer programs such as Gmail, Google Docs and Sheets.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public.