Administrative Coordinator / Office Administrator

Benefits:

• Bonus based on performance
• Flexible schedule
• Opportunity for advancement

About Us:
Kitchen Guard is a growing company focused on delivering reliable, high-quality service to our clients. We're looking for a highly organized and proactive Administrative Coordinator to help keep our day-to-day operations running smoothly.

Position Overview:
This role is the central hub of our operations. You'll be responsible for handling incoming calls, coordinating schedules for our field crew, managing job bookings, and supporting administrative processes like invoicing and follow-ups.

Key Responsibilities:

• Answer and manage incoming calls, emails, and customer inquiries
• Schedule and dispatch crew members for service jobs
• Coordinate and maintain daily/weekly job schedules
• Book new jobs and confirm appointments with clients
• Follow up on invoices, payments, and outstanding balances
• Maintain accurate records of jobs, customers, and communications
• Communicate updates between customers and field staff
• Assist with general office administration and organization
• Identify and help improve scheduling and admin processes

Qualifications:

• Previous administrative, dispatch, or office coordination experience preferred
• Strong organizational and multitasking skills
• Excellent communication (phone, email, and interpersonal)
• Comfortable using scheduling software, spreadsheets, and basic office tools
• Ability to stay calm and organized in a fast-paced environment
• Problem-solving mindset and attention to detail

Bonus Skills (Not Required):

• Experience in service-based or field operations businesses
• Familiarity with invoicing or accounting software (e.g., QuickBooks)

This is a remote position.

Compensation: $17.00 - $20.00 per hour

Kitchen Guard is revolutionizing the commercial kitchen exhaust and cleaning industry. Backed by modern and sophisticated technology, Kitchen Guard prides itself on being customer-focused and providing only the highest quality, professional, and consultative service available. Our mission is to help restaurants and other facilities with a commercial kitchen be fire-safe and remain compliant with local, state, and federal regulations for kitchen safety and cleanliness.