HR Administrative Assistant

HR Administrative Assistant

Reports To: HR Manager

Contract Length: 225 Days

Primary Role:

Provide assistance and support to the HR Department to ensure the effective and efficient operation of the central office. They act as a central point of contact, supporting both employees and management across various HR functions, ensuring smooth operations and a positive work environment, and aligning HR initiatives with business goals.

Benefits:

• 401k with a company match of 7%
• Medical, Dental, and Vision Insurance
• Paid time off
• Retention, Returning Employee, and Winter Bonuses

Qualifications:

• Minimum of a Bachelor's Degree
• HR experience preferred (school or nonprofit setting a plus)
• Knowledge of HR systems and compliance requirements preferred

Skills, Duties, and Responsibilities:

• Demonstrate excellent verbal and written communication skills
• Maintain a high level of professionalism and confidentiality at all times
• Maintain accurate and up-to-date employee records, ensuring all documentation and hard copies are properly uploaded and stored in TalentED
• Assist employees and administrators with HR-related inquiries and processes
• Provide guidance and support related to Workers' Compensation, Short-Term and Long-Term Disability, and FMLA
• Assist with employment, licensure, and background verification requests
• Track and support H-1B employees to ensure ongoing compliance with regulations and deadlines
• Assist with HR census preparations and audits
• Coordinate and manage HR department calendar events, deadlines, and compliance timelines
• Support onboarding and offboarding processes, including documentation and orientation coordination
• Assist with benefits administration and annual enrollment processes
• Support policy implementation and ensure compliance with federal, state, and organizational regulations
• Collaborate with leadership to support employee relations initiatives
• Perform other HR-related duties as assigned to support department operations