Permit Fee and Records Specialist (Fiscal Specialist 1)

Permit Fee And Records Specialist (Fiscal Specialist 1)

The Department of Ecology is hiring a Permit Fee and Records Specialist within the Water Quality Program. This is a temporary position that is expected to last 12 months.

Location: Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

Schedule: This position is eligible for telework and flexible schedule options. A minimum of two days per week is required in the office. Schedules are dependent upon position needs and are subject to change.

Application Timeline: Apply by May 13, 2026. This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

Duties

As the Permit Fee and Records Specialist for the Water Quality Program, you will help ensure accurate and consistent water quality permit fee assessments. As part of the Permit Fee Unit, you'll work closely with a small, collaborative revenue collection team known for strong teamwork and excellent internal and external customer service. Together you will support the collection of fees from more than 7,000 permittees each year by reconciling records, processing fee assessments, and assisting customers. This funding is essential to the Water Quality Program's ongoing work to protect Washington's waters.

In this role, you'll gain valuable experience with the program's billing and permitting systems, learn how fee assessments are developed, and help maintain high-quality fiscal and permit records. You'll work closely with the Permit Fee Unit and Fiscal's Accounts Receivable staff, gaining exposure to accounting tasks such as invoicing, payments, refunds, and delinquent account processes. We're looking for a motivated individual who is ready to dive in, contribute to team success, and grow in a position that directly contributes to clean, healthy water for communities and aquatic life across Washington.

What you will do:

• Support the Water Quality Program's revenue collection efforts as part of the collaborative Permit Fee Unit.
• Reconcile permit fee accounts between the billing system and the accounts receivable system.
• Process fiscal paperwork for moving payments between accounts and issuing refunds.
• Review and process annual data collected from permittees that is used to set fees in the billing system.
• Assist with monitoring and resolving delinquent accounts to ensure timely and complete revenue collection.
• Update permittee contact and account information in the billing system to maintain accurate records.

Qualifications

Required Qualifications: Three (3) years of experience and/or education as described below:

• Experience in accounting and fiscal record keeping, which may include: managing accounting, customer, employee, or financial records; working in billing and accounts receivables systems with a strong knowledge of understanding ledgers; auditing records for discrepancies and recommending or making corrections as needed.
• Education involving a major study in accounting, finance, business administration, or a related field.

Examples of how to qualify:

• 3 years of experience.
• 2 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate's degree).
• No experience AND 90-119 semester or 135-179 quarter college credits or higher.

Desired Qualifications:

• Intermediate experience using Microsoft Office (Word, Outlook, Excel, SharePoint).
• Demonstrated ability for attention to detail and strong organizational skills while working in a fast-paced work environment.
• Experience in managing documents, specifically records and record-management databases.
• Experience in assessing fees, processing invoices, and data quality assurance.

If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.