Accounts Payable Administrator

Accounts Payable Administrator

NorthStar Energy Solutions is seeking a detail-oriented and proactive Accounts Payable Administrator to support our finance and operations teams by managing high-volume invoice processing and overseeing key expense programs including purchase cards, fuel cards, and hotel reservations. This role is essential to maintaining accurate financial records, ensuring timely payments, and supporting internal and external stakeholders.

Key Responsibilities

Administer and reconcile Purchase Card and Fuel Card transactions monthly, ensuring compliance with company policies

Coordinate hotel reservations for field and corporate staff, including booking, tracking, and resolving billing issues

Issue purchase orders (POs), code and post invoices for approval, and reconcile vendor statements

Perform month-end duties including accruals and card reconciliations

Retrieve and provide information for vendor and field support inquiries

Assist with general office operations such as scanning, faxing, and staff support

Maintain organized digital and physical filing systems for AP documentation

Ensure adherence to internal accounting procedures and vendor requirements

Qualifications

High school diploma or equivalent; additional coursework in accounting or business administration is a plus

Minimum of 2 years of experience in accounts payable or related administrative role

Strong attention to detail and organizational skills

Proficiency with Microsoft Office (especially Excel and Outlook)

Excellent communication and time management skills

Benefits

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.