Employee Experience Coordinator-Human Resources

Employee Experience Coordinator

The Employee Experience Coordinator supports the development, implementation, and maintenance of initiatives and systems that enhance the overall employee experience throughout the employment lifecycle. This role focuses on employee wellness initiatives, job description management, HR systems support and development, new employee onboarding experiences, and position control maintenance. The Employee Experience Coordinator helps ensure HR processes are efficient, consistent, compliant, and aligned with division priorities.

Duties and Responsibilities

• Coordinate and support employee wellness initiatives, programs, and events that promote physical, mental, and emotional well-being.
• Assist with communication and outreach efforts related to employee experience and wellness programs.
• Coordinate and support new employee onboarding processes to ensure a positive, consistent, and informative experience for new hires.
• Partner with HR staff and departments to evaluate and enhance onboarding practices and materials.
• Assist with the development, review, and maintenance of job descriptions to ensure accuracy, consistency, and alignment with organizational needs.
• Provide support for HR information systems, including data entry, system maintenance, and troubleshooting.
• Assist with system updates, process improvements, testing, and documentation related to HR technology.
• Run reports and analyze data to support decision-making related to employee experience, staffing, and position control.
• Maintain and monitor position control records to ensure accuracy and alignment with approved staffing and budget authorizations.
• Partner with HR, finance, and department leadership to track position changes, vacancies, and staffing updates.
• Ensure position data remains accurate and compliant with district policies and procedures.
• Develop position onboarding plans that align with division goals and support new employees.
• Maintain accurate records and documentation related to employee experience initiatives, job descriptions, and system data.
• Supports state-reporting initiatives by providing data, recommending and executing system design changes to maximize efficiency and verifying information prior to submission.
• Maintain confidentiality of reports, records, correspondence, and communications maintained in the Human Resources Department.
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Bachelor's degree required; degree in Human Resources, Business Administration, or related field preferred.

Experience in human resources coordination, employee engagement, HR systems, or related work preferred.

Knowledge of HR practices, job descriptions, onboarding processes, and HR information systems. Strong organizational, communication, and interpersonal skills. Ability to manage multiple priorities, maintain confidential information, and work collaboratively across departments. Attention to detail and ability to analyze and maintain accurate data and records.

Supervision Exercised

None

Supervision Received

Performs duties under the supervision of the Chief Human Resources Officer.

Working Conditions & Physical Requirements

Busy office environment with deadlines and interruptions. Work requires establishing priorities. Work requires ability to travel. This is sedentary work requiring stooping, kneeling, crouching, reaching, pulling, routine lifting up to 20 pounds, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.

This job description in no way states or implies that these are the only duties to be performed by this employee. The incumbent will be required to follow any other instructions and to perform any other related duties as assigned by the principal or appropriate administrator. WJCC Public Schools reserves the right to update, revise or change this job description and related duties at any time.