Accounts Payable Specialist

Position: Accounts Payable Specialist
Location: Norcross, GA (On-Site)
Schedule: Mon-Fri, 8a-5p
Pay: $18/hr
Job Type: Temp to Hire

Job Summary
The Accounts Payable Specialist supports daily financial operations for a client by managing invoice processing, vendor communication, and payment execution across multiple bill types and locations. This role works cross-functionally with internal teams and vendors to ensure accurate, timely payments and proper documentation to support ongoing business operations.

Responsibilities

• Respond to vendor emails and calls regarding:
  • Payment status and remittance details
  • Account statements
  • Missing or skipped invoices/payments
  • ACH/e-payment setup
• Review and approve bills in Bill.com, ensuring accuracy across:
  • Vendor invoices
  • Maintenance and utility expenses
  • Beer and wine invoices via Fintech
• Maintain daily filing of reports and invoice documentation
• Process payments across multiple categories:
  • Vendor payments (adhere to daily store limits; escalate urgent items as needed)
  • Expense payments (based on internal payment lists)
  • Freight invoices across multiple locations
• Perform price comparison audits:
  • Prepare and log invoices in Excel
  • Generate and attach cover sheets
  • Process adjustments, rescans, and approvals as needed
• Organize and store monthly financial records, including:
  • Packing and labeling daily reports
  • Maintaining storage room organization
• Assist team members and support additional accounting tasks as needed

Must Haves

• Experience in Accounts Payable or similar accounting/finance role
• Strong attention to detail and accuracy in data review
• Experience working with invoice processing and payment systems
• Ability to manage multiple bill types and deadlines simultaneously
• Strong communication skills for vendor interaction
• Proficiency in Excel for data tracking and reconciliation

Preferred Skills

• Experience with Bill.com or similar AP systems
• Familiarity with Fintech or beverage/alcohol billing workflows
• Experience in multi-location or retail environments
• Understanding of ACH payments and vendor onboarding processes
• Organized and process-driven work style with strong documentation habits

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