ACCT PAYABLE COORD

SUMMARY

Incumbent is responsible for overseeing accounts payable activities, using best practices and maintaining current systems and procedures for the organization.

JOB DUTIES

• Oversees all aspects of department.
• Prepares weekly, monthly, quarterly, and annual reports as required, including preparing year-end 1099 vendor reports.
• Researches, if necessary, any variances in department paperwork.
• Maintains timely and accurate records and files.
• Reviews for accuracy and appropriate signatures and processes computer generated payments.
• Prepares payment request vouchers.
• Researches variances on invoices.
• Responds to program inquiries regarding accounts payable.
• Maintains vendor files.
• Prepares and updates credit applications for organization.
• Creates and updates spreadsheets for billing allocations.
• Process Travel Requests/Reports and arranges flight itineraries' for all FNA staff
• Schedule monthly deposits of Board of Directors taxes withheld.
• Perform other job-related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITY

• Familiarity with accounting policies and procedures.
• Knowledge of customer service concepts and practices.
• Understanding and sensitivity to diverse cultures and lifestyles, as well as cross-cultural communication styles.
• Skill in operating personal computer utilizing a variety of computer software.
• Skill in managing multiple priorities and tasks concurrently and meet deadlines.
• Skill in oral and written communication.
• Skill in establishing and maintaining cooperative working relationships with other employees.
• Ability to report to work in a timely manner.
• Ability to maintain confidentiality of all records information.

• Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS (Education & Experience)

• High school diploma or equivalent, and
• Three (3) years experience in fund accounting or related field, with at least six (6) months experience in Accounts Payable.
• A combination of experience, education, and training that provides the required knowledge, skills, and abilities may substitute for degree requirements.

PREFERRED QUALIFICATIONS (Education & Experience)

• Five (5) years of accounts payable experience.
• Associate's degree in accounting or related field.