School Attendance Technician #70-26

Salary: $4,784.14 - $5,815.32 Monthly
Location : Various School Sites in Newport Beach and Costa Mesa, CA
Job Type: Full-Time
Job Number: 70-26
Department: Secondary Education
Opening Date: 05/05/2026
Closing Date: 5/25/2026 12:00 PM Pacific

The Vacancy, Basic Function, Minimum Qualifications

THE VACANCY:
This recruitment is Open and Promotional, which means that all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement.

There is currently opening(s) at the following location(s)
Ensign Intermediate School (working 8 hours per day, 5 days per week, 10 months per year)
Estancia High School (working 8 hours per day, 5 days per week, 10 months per year) *Spanish required

NOTE: The ability to speak Spanish is required for some locations. A bilingual proficiency exam is part of the examination process for those candidates who selected an interest in testing for this particular skill. A 2.5% bilingual stipend would be added to the base pay at time of hire, where needed.

An eligibility list for this classification (with or without the bilingual skill) will be established for successful candidates which will be used to fill open positions during the life of the list.

Please apply online at www.governmentjobs.com/careers/nmusd.

BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a variety of specialized and clerical duties related to the attendance function at an assigned school site; prepare, maintain and submit mandated student attendance records and reports in accordance with the California Education Code; train and provide work direction to assigned staff.

MINIMUM QUALIFICATIONS:EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and three years of increasingly responsible clerical experience involving public contact and record management.
Examination Procedures And Information

THE EXAMINATION:
Exam Weight
Supplemental Questions: QualifyingWritten/Oral Translation (English/Spanish): Qualifying where needed
Performance Exam (5-minute typing at 45 net wpm and Computer Skills Test): Qualifying
Written Examination: 50%Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.

The virtual computer skills examination including keyboarding performance examination is tentatively scheduled for week of May 25th. The virtual written examination is tentatively scheduled for the week of June 1st. The date of the virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of June 8 th. You will be notified by email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the domain @nmusd.us and @governmentjobs.com to your safe senders list.
Job Responsibilities

REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of specialized and clerical duties related to the attendance function at an assigned school site involving period-by-period attendance; prepare a variety of lists, forms, notices and correspondence related to assigned activities.

Assist students, staff and visitors at the attendance counter; place and receive phone calls and accept notes regarding student absences; process and verify student absence information from parents and teachers; issue admission slips to returning students in order to assure accurate absentee reporting; issue tardy slips to late arriving students; issue doctor notes and excusals to teachers and other appropriate persons in accordance with District policies and procedures.

Receive absence information from teachers; prepare and distribute daily reports to administrators and teachers; conduct yearly student enrollment audits and communicate with parents to confirm student attendance.

Maintain accurate records and lists of student attendance; enter or scan attendance, enrollment and change of status data into computer; maintain attendance data for District and State audits.

Prepare, maintain and submit mandated reports regarding student attendance and enrollment data in accordance with the California Education Code; review data and process according to established procedures.

Communicate with students, parents, teachers, personnel and staff regarding attendance and related issues; answer telephones to provide information and explain District and State attendance laws, regulations and policies; contact parents or guardians to determine and verify excused and unexcused absences.

Analyze and refer unusual attendance deviation to appropriate school personnel according to established procedures; assist in identifying and resolving problem of students with frequent absenteeism; prepare chronic absentee and SARB letters for administrators.

Assist with the evaluation of student Home Teaching Program eligibility; assist students and parents with the application process; disburse materials and lessons to appropriate persons; maintain related documentation.

Assist with conducting emergency drills; maintain emergency card files; assure accurate attendance counts; maintain related documentation.

Provide assistance to the Health Office as assigned by the position; provide first aid to students and provide medical supplies including band aids, sanitary items and ice bags; maintain related documentation; contact parents regarding medical concerns as required and in accordance with applicable federal and state laws and requirements; assist the nurse and the health office in issues regarding student health issues and attendance.

Operate a variety of office equipment including a computer, scanner and a copier.

Attend a variety of meetings and workshops as assigned.

Train and provide work direction and guidance to assigned staff, student aides and others as assigned.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Methods, procedures, policies and terminology used in accounting for student attendance enrollment.
Laws, rules and regulations related to assigned activities.
Report preparation and record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Operation of office equipment including a computer.
Principles of training and providing work direction to others.

ABILITY TO:
Perform a variety of specialized and responsible clerical duties related to the attendance function at an assigned school site.
Read, interpret, apply and explain laws, rules, and policies related to assigned activities.
Plan and organize work.
Prepare mandated attendance reports and maintain a variety of records and files.
Answer telephones and greet the public courteously.
Operate a variety of office equipment including a computer.
Type and input data at an acceptable rate of speed.
Understand and follow oral and written instructions.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Meet schedules and time lines.
Complete work with many interruptions.
Train and provide work direction to others.

WORKING CONDITIONS:ENVIRONMENT:
Office environment.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person or on the telephone.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.

Ewing Consulting, Inc. August 2016
VACATION - HOLIDAYS - ILLNESS

Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fifteen (15) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.

RETIREMENT

All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.

HEALTH & WELFARE

The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.
See all benefit options here:
PROFESSIONAL GROWTH

The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.
01

Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.

• Yes

02

Do you have a high school diploma or equivalent?

• Yes
• No

03

How many years of verifiable increasingly responsible job related clerical work experience do you have involving face-to-face public contact?

• None
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more

04

How many years of verifiable increasingly responsible job related work experience do you have involving student attendance records management?

• None
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more

05

How many years of verifiable job related work experience do you have performing oral and written translations to/from English and Spanish? NOTE: Required for the Estancia High School vacancy.

• None
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 years or more

06

Check the box that most closely matches your speed in typing or keyboarding.

• Less than 30 wpm
• 30-39 wpm
• 40-49 wpm
• 50-59 wpm
• 60-69 wpm
• 70 wpm or faster

07

Check the box that indicates your level of proficiency with Microsoft Office software (Word, Excel, Outlook, PowerPoint).

• None. I have no experience in working with Microsoft Office software products.
• Beginner. Perform daily word processing tasks in Word, enter correct data, create a database, format cells, rows and columns in Excel; create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; create a new email message, checking email in Outlook.
• Intermediate. Basic formatting and create a variety of templates, mail merges in Word; create, modify and format charts, use graphic objects to enhance worksheets and charts in Excel; add special effects to presentation (design and animation) in PowerPoint; reply, forward, print and delete email messages in Outlook.
• Advanced. Manage table data, sort and filter merges in Word; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, add, edit, move and delete appointments on your calendar in Outlook.
• Expert. Produce table of contents, footnotes, endnotes, bookmarks in Word; use advance formula functions, manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; manage multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

08

According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed:Performing office work involving independent judgment and requiring accuracy and speed.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.

09

Answering telephones and providing accurate information.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.

10

Understanding and applying laws, codes, rules and procedures related to attendance.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.

11

Reviewing data for accuracy, researching data discrepancies, and correcting data.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.

12

Organizing and maintaining numerical and alphabetical filing systems.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.

13

Working harmoniously with staff, students, parents, co-workers and others encountered on the job.

• No ability to apply this knowledge in work-related situations.
• Limited ability and experience to apply this knowledge in work-related situations.
• Proficient and experienced in applying this knowledge in work-related situations.

14

This position requires collecting data, compiling and preparing statistical and informational reports related to student attendance. Please describe any experience you have had being responsible for tasks like these.
15

Describe an assignment which required you to keep track of a large number of details. What were the important details, how did you proceed and what steps did you take to ensure that these details were taken care of?
16

Briefly describe a time you provided excellent customer service to solve a difficult situation. What steps did you take and what was the outcome?
Required Question