Accounts Payable Specialist

Work With The Best

We are building the premier outdoor living company in the country by creating a "family of family companies" across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Job Overview

Southview Design is seeking top talent to join our team as an Accounts Payable Specialist. The Accounts Payable Specialist is responsible for the end-to-end accounts payable process, including vendor set up, invoice processing and cash disbursements. Acts as a point of contact between vendors, accounting team, and operations.

Responsibilities and Duties

• Process all invoices daily using current operational, accounting, and invoicing software.
• Audit invoices for errors including proper sales and use tax, price discrepancies, duplicate billings, missing Purchase Orders, and discounts. Adjust as necessary.
• Distribute, monitor, and ensure invoices have proper approval. Coordinate with purchasers and suppliers to resolve discrepancies.
• Process weekly vendor payments via check, credit card, or ACH either in house or via vendor portal.
• Manage credit cards including ordering new cards, canceling for terminations, and reordering damaged cards.
• Vendor set up, maintenance and completion of requested credit applications.
• Oversee sub approval process, ensuring subcontractors have submitted proper insurance, MSAs, and a W-9.
• Monitoring vendor statements with invoices to verify cost of products are the same on each invoice and all invoices have been received.
• Works with internal staff and insurance agencies to distribute COIs.
• Assist with month end close (journal entries, reconciliations, etc.).
• Assist in annual 1099 processing.
• Ad hoc reporting for month-end and year-end accounts payable spend.
• Back-up staff accountant when necessary.
• Back-up for answering incoming calls and taking phone leads.
• Additional duties as assigned. Duties, responsibilities, and activities may change at any time.

Job Requirements

• Minimum Qualifications: Minimum of 1-2 years of related experience (landscaping or construction industry preferred) or an equivalent mix of education and accounts payable experience.
• Experience with accounting processing software (Stampli or NetSuite preferred but not required).
• Strong written and verbal communication skills.
• Time management, creative problem solving, organization, and customer service skills/experience required.
• Bilingual -Spanish a plus.
• Educational Requirements: Formal post-high school education and/or certification in accounting or related field. Associates Degree or above preferred.
• Physical Demands: Position is primarily administrative in nature with extended periods of sitting. Should be able to lift under 20 lbs.
• Work Environment: Primarily inside a temperature-controlled office building. Occasional exposure to exterior elements (i.e., pollen, chemicals, cold and heat etc.).

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range:

$25.00 - $30.00

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers can only E-Verify once you have accepted a job offer and completed the Form I-9.

A part of the U.S. Immigration laws protects legally-authorized workers from discrimination based on their citizenship status and national origin. If you have the skills, experience, and legal right to work, your citizenship or immigration status shouldn't get in the way.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.