Administrative Associate

Administrative Office Clerk

Ensure efficient operation of the school administrative office and provide clerical services for campus administrative staff.

Education/Certification

• High school diploma or GED
• Successfully pass MISD paraprofessional test.

Special Knowledge/Skills

• Proficient personal computer use and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents
• Knowledge of basic accounting principles

Experience

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions

• Prepare written correspondence forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a personal computer as required.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain a log of visitors to school.
• Maintain a school calendar of events.
• Schedule meetings and appointments and maintain a calendar for the assigned principal or supervisor.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Substitute coordinator for the campus
• Ensure that all vacancies and absences are filled with a sub.
• Prepare Teacher Absentee reports as needed
• Reconcile AESOP and Skyward system for semi-monthly payroll.
• Assist receptionist
• Maintain confidentiality.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assists fellow workers willingly.
• Demonstrates principles of the Manor ISD People Experience.

Supervisory Responsibilities

None

Equipment Used

Personal computer and peripherals; standard instructional equipment

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

Environmental Factors

Work inside/outside

Exposure to noise

Work prolonged or irregular hours