Service Appointment Coordinator

Join a Company That Treats Employees Like Family

Bill Dube Ford Toyota is a third-generation, woman-owned and operated dealership that has been serving the Seacoast community for over 50 years. We are a family-run business that believes in creating a positive, supportive work environment where employees are valued and have opportunities to grow. Many of our team members have been with us for years — and we are looking for someone who wants a long-term career, not just a job.

We are currently looking for a highly organized and detail-oriented Office Administrator / Deal Processing Coordinator to join our team.

What You'll Do

1. Track and manage customer appointments and schedules
2. Handle inbound phone calls to schedule appointments and provide customer service for the Service Department
3. Make outbound phone calls to facilitate appointments for Recalls, Service Retention and Appointment Requests in the Service Department
4. Work with sales, service, and accounting to ensure accurate paperwork
5. Maintain organized records and files
6. Provide administrative support to management and dealership staff
7. Perform other administrative duties as needed

What We're Looking For

• Strong organizational and multitasking skills
• High attention to detail
• Strong communication and teamwork skills
• Administrative or dealership experience preferred, but not required
• Basic Microsoft Office and computer skills
• Positive attitude and strong work ethic
• Someone who is reliable and wants to be part of a team

Schedule

• Full-time
• Monday–Friday with some Saturday rotation
• Closed Sundays

Benefits

• Health insurance
• Dental and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Employee vehicle purchase program
• Opportunities for advancement
• Supportive, family-oriented workplace

About Bill Dube Ford Toyota

• Woman-owned and operated
• Third-generation family business
• Over 50 years in the Seacoast community
• Locally owned and community focused
• Team-oriented culture

If you are organized, detail-oriented, and want to work for a company where you are truly valued, we encourage you to apply.

Apply today to join the Bill Dube team.