BiLingual Administrative Assistant

Administrative Assistant / Department Assistant
Neoga, IL
12 month contract

Job Description:
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Roles and Responsibilities:

• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tillythird party database.
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and order as needed.
• Assist with miscellaneous event and training set up.

Additional duties would be finalizing orientation paperwork for our Spanish speakers, assisting with day to day Spanish speaking with crew members, and translating documents/paperwork as needed.
Requirements:

• Looking for Bilingual candidate as this individual will help in finalizing orientation paperwork for our Spanish speakers, assisting with day to day Spanish speaking with crew members, and translating documents/paperwork as needed.
• High School Diploma or GED equivalent.
• Minimum of two years' experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Fulfill and complete urgent needs.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.

Computer Skills:

• To perform this job successfully, an individual should have knowledge of MS Access, Excel, and Word. Experience with Oracle preferred.
• Physical Demands:
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is frequently required to stand; walk; feel; type; reach with hands and arms; talk and hear. The employee may occasionally lift or move up to 50 lbs. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
• Work Environment:
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee may be regularly exposed to outside weather conditions including extreme heat and extreme cold temperatures. The employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; and fumes of airborne particles. The noise level in the work environment is usually low to moderate.
• The employee may be required to climb up and down stairs to and from office jobsite trailer.

ESPO Corporation
www.espocorp.com
630-789-2525
View all open jobs at www.espocorp.com/jobs

Leaders in Technical Recruiting & Staffing since 1965
ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.