Accounting Associate

Description

The primary functions of the Accounting Associate - Accounts Receivable are to, under limited supervision, process accounts receivable payments, assist in processing invoices and statements to customers, and maintain customer files. Furthermore, the position supports ACT's purpose and objectives by respecting and adhering to all policies and procedures of the Agency.

Functions include but are not limited to:

• Prepares customer invoices and statements including folding, stuffing and mailing.
• Processes and records online sales and related bank activity, including calculation and analysis of online fees.
• Prepares bank deposits and records payments timely and accurately.
• Coordinates fare instrument sales with offsite vendors.
• Tracks and coordinates fare instrument distribution to grant recipients.
• Analyzes customer accounts for timely payments, coordinates collection efforts.
• Communicates with customers as necessary in polite, professional manner.
• Maintains customer files accurately, completely and timely.
• Analyzes, recommends, and implements accounts receivables procedures.
• Coordinates uniform contract fitting sessions, purchase orders, and deliveries.
• Performs other duties as assigned.
• Works with supervising staff to process requests in an accurate and timely manner.
• Attends work regularly ready to perform duties.
• Cross-trained to perform other duties in the office and assist in the event of co-workers' absences.
• Be aware of the potential safety and security factors throughout the transit facility and to follow all applicable policies and procedures of the Agency. Responsible to report any known or potential safety and/or security factor immediately to an appropriate supervisor, including any employee not following the policies and/or safety procedures.

Requirements

• High school education or equivalent.
• Two (2) years related experience.
• Interprets and understands receivables related documentation.
• Possess the ability to act decisively under pressure, meet critical deadlines, and establish priorities.
• Must be able to use a 10 key calculator by touch.
• Ability to maintain, in a confidential manner, all information received.
• Strong verbal and written communication and interpersonal skills.
• Experience using Microsoft software applications and ability/willingness to learn others.
• Clean and neat appearance.

Working Conditions and Physical Requirements

Normal working conditions for this position are typical of an office environment. The position requires a capacity to work beyond standard office hours when needed to address critical deadlines.Travel is minimal.

The physical requirements of this position include sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Must have ability to sit for long periods of time. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. Must be able to maneuver currency and coin bags weighing up to 50 lbs from floor and table level.