Office Clerk

Job #: 205125 Title: Office Clerk Location: East Syracuse, NY Salary Range: 19.45 Position: Office Assistant Description:

Key Administrative Responsibilities

• Documentation Management: Prepare and process critical shipping paperwork, including Bills of Lading (BOL), manifests, packing slips, and customs declarations for international shipments.
• Data Entry & Systems: Utilize Warehouse Management Systems (WMS) or ERP software (like SAP or Oracle) to record incoming goods, track current inventory levels, and generate custom reports for management.
• Label & Document Generation: Support "computer room" functions by generating and printing shipping labels, postage, and load tags for the warehouse floor team.
• Carrier Coordination: Act as the primary point of contact for external transportation carriers; you will schedule pickups, negotiate freight rates, and track shipments to ensure timely delivery.
• Issue Resolution: Communicate with vendors, customers, and internal departments (like Sales or Purchasing) to resolve discrepancies such as missing items, damaged goods reports, or invoicing errors.
• Scheduling: Manage digital "open dock" calendars to schedule incoming trucks and deliveries, ensuring the warehouse floor is not overwhelmed.

Requirements:

Required Skills & Qualifications

• Computer Literacy: High proficiency in Microsoft Excel, email platforms (Gmail/Outlook), and specialized logistics software.
• Attention to Detail: Critical for verifying digital records against physical shipment reports provided by the floor team to prevent inventory errors.
• Strong Communication: Must be comfortable communicating professionally via phone and email with external suppliers and drivers.
• Basic Math: Knowledge of arithmetic for computing shipping charges, weight totals, or space availability

Monday - Friday; 7am -3:30pm and $19.45/hr
Job Type: Temporary Post Date: 03/20/2026