Receiving Coordinator

Description

Position summary

Responsible for executing daily receiving and inventory transactions including processing inbound deliveries and resolving inventory discrepancies. This role ensures the efficient flow of materials to maintain high customer service and inventory accuracy.

Essential tasks of the position

• Collaborate cross-functionally with Purchasing, Compliance, Accounting, Logistics, and Customer Service
• Enter transactions such as receipt of goods into Enterprise Resource System (ERP) within 1 business day
• Monitor TrueCommerce Electronic Data Interchange (EDI) Transactions and work to resolve issues with Warehouse/Buyer within 1 business day
• Assures accuracy of inbound delivery documentation, escalating deficiencies through appropriate channels
• Collaborate with Third Party Logistics (3PL) parties to investigate and resolve inventory discrepancies.
• Complete necessary inventory adjustments in the systems.
• Initiate the processing of non-conforming material (damaged, expired material, inventory discrepancies, etc)
• Collaborate with transportation partners to monitor inbound shipments, mitigate delays where possible and communicate delivery changes to the Purchasing team
• Perform any other task at the request of management.

Quality:

Activities of the position affect quality including quality objectives. Responsibilities and authorities include where appropriate:

• Initiate action to prevent the occurrence of any nonconformities relating to product, process, or quality system, up to and including when necessary, stopping production to correct quality problems.

• Identify and record any problems relating to the product, process, and quality system.

• Initiate, recommend or provide solutions through designated channels.

• Verify the implementation of solutions in areas under your control.

• Perform duties and tasks as prescribed in company policies, procedures, and work instructions.

Note:

The outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe baseline activities. These duties will from time to time be altered to suit the needs of the company. We are a tobacco free, professional environment.

Requirements:

Education:

Bachelors Degree preferred

Experience:

0-3 years' experience in receiving.

Knowledge/Skills:

• Intermediate level of expertise in Microsoft Office, especially Excel
• Experience with ERP systems (e.g. Sage X3) a plus
• Excellent verbal and written communication abilities
• Ability to maintain professional conduct that always exemplifies the corporate policies, particularly when interacting directly with internal and external customers
• Ability to handle sensitive information with confidentiality and discretion
• Detail oriented with strong, accurate clerical skills
• Proficient at multi-tasking
• Proactive problem solver to identify and mitigate inventory discrepancy root causes
• Highly motivated

Competencies:

Learner's Attitude, Accountability, Conflict Resolution, Persuasive, Time Management, Flexibility, Teamwork, Customer Oriented

Physical Requirements:

• Satisfactory motor skills relevant to position
• Ability to sit for long periods of time
• Ability to lift 25 pounds