Police Records Clerk

Salary: $21.31 - $28.67 Hourly
Location : Grand Island, NE
Job Type: Full Time
Job Number: 1130-0426
Department: Police
Opening Date: 04/27/2026
Closing Date: Continuous

Description

Perform a variety of responsible, confidential and complex secretarial and clerical duties related to the effective maintenance of Police Department records; and provide assistance and information to Police Department staff and the public.
Essential Functions
Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Regular attendance that is punctual and dependable is required.

Type, record and file a wide variety of police records, reports, and materials including memos, letters, reports, complaints, bicycle licenses, stolen property, citations, crime and traffic reports and issue permits.

Collect monies for parking tickets, photocopies, permits, impounded vehicle fees and a variety of other services provided by the Police Department.

Operate a computer to enter, modify, update, and retrieve data regarding incidents reported to the police and reports regarding arrests, citations and correction tickets.

Transcribe written and oral dictation as directed.

Sort, file, copy and distribute crime reports, traffic reports, citations, and other materials to appropriate personnel locally, statewide and/or nationally.

Assist department personnel and the public in person and by phone; issue permits; mail requested reports to outside agencies in accordance with established procedures to provide general information regarding department policies, procedures and regulations.

Screen calls, visitors, and mail; respond to sensitive requests for information and assistance to the public; provide general information, take messages or transfer calls.

Perform a wide variety of complex, responsible and confidential duties for immediate supervisor; compose and prepare letters, memorandums;

Type and proof read a wide variety of police reports and records, and other material from rough draft, copy, verbal instruction, notes or transcribing machine recordings.

Attend various meetings; may serve as Secretary in meetings, taking notes, etc., as directed.

Enter, update and maintain information in the Police Department's computer database.

Count and record revenues collected; prepare revenues for deposit.

Perform related duties as assigned.

Qualifications

Knowledge of:

Principles and practices of word processing, spreadsheet and database maintenance.

Principles and practices of record keeping, reporting and maintenance.

English usage, spelling, grammar and punctuation.

Business letter writing and basic report preparation.

Modern office procedures, methods, and computer equipment.

Ability to:

Learn and understand the basic organization and functions of a municipal law enforcement agency.

Learn to interpret and apply applicable Federal, State and local laws and ordinances pertaining to police records.

Maintain confidential data and information.

Perform records searches quickly and accurately.

Perform general clerical work including maintenance of police records and compiling information for reports.

Operate a variety of general office equipment including computers.

Type at a speed necessary for successful job performance.

Work independently in the absence of supervision.

Respond to requests and inquiries from the general public and department staff.

Communicate effectively, both orally and in writing.

Understand and follow oral and written instructions.
Supplemental Information
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of administrative support and responsible record keeping experience. Data entry experience also required.

Training:

Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.

License or Certification:

None required.
Working Hours:

Monday-Friday 7:00-3:30 or 8:00 -5:00 M-F, depending on departments needs.

Other:

Bilingual preferred but not required.

Candidates are subject to a background check.
Rates Effective January 1, 2026 and aresubject to change.

This is a general guide for the purpose of informing all new employees of benefits. Coverage for all benefits, with the exception of the retirement savings plan, is effective the first of the month following one full calendar month of full time employment. Payroll deduction will begin in the month prior to the effective date of coverage. The retirement savings plan is effective on the first day of employment.

HEALTH INSURANCE: Blue Cross/Blue Shield coverage provided to the employee and dependents. There are two options: a Qualified High Deductible Plan with an HSA, or a Traditional PPO plan. If your spouse is eligible for coverage on their employer's group health plan, spousal coverage with the City is not available.
The semi-monthly premiums for the High Deductible Plan: ($3400/$5900 deductible)

• Employee only $ 29.78
• Employee 2/4 premium $ 85.22
• Employee and Family $173.97

The semi-monthly premiums for the Traditional PPO Plan: ($1000/$2000 deductible)

• Employee only $121.30
• Employee 2/4 $228.04
• Employee and Family $354.94

DENTAL INSURANCE: Delta Dental coverage provided to employee and dependents. The employee is responsible for a portion of the premium. $5.31 for Single, $10.49 for Emp. 2/4 or $21.78 for Family semi-monthly.

VISION INSURANCE: EyeMed Vision coverage is available to employees and dependents. The employee is responsible for the full premium. Employee only - $7.09; Employee/Spouse - $13.88; Employee/Children - $14.61; Family - $21.48. All rates are monthly payroll deductions.

LIFE INSURANCE: Securian/Ochs Life Insurance coverage provided for employee ($50,000), spouse ($10,000), and dependents ($5,000 each), with premiums paid by the City. Supplemental life insurance available for employee and dependents through payroll deduction.

RETIREMENT PLAN: Mandatory Ameritas Retirement Plan - 6% of gross earnings matched by the City. Effective on date of employment. Four year vesting schedule. Voluntary after-tax contributions up to 10% - not matched by City.

DEFERRED COMP: Five optional Deferred Compensation Plans which allow pre-tax contributions up to $23,500 per year.

LONG-TERM DISABILITY: CIGNA - LTD provided for employee. Pays a portion (60%, maximum of $8500 per month) of employee's salary should he/she becomes disabled.

CAFETERIA/125 PLAN: Optional participation by the employee. Can be used for medical expenses, non-employer sponsored premiums and/or dependent daycare.

VEBA PLAN (HRA): MidAmerica. Health reimbursement plan to be used for post-employment medical expenses. Contributions of $20 per pay period are made by the City.

PAID VACATION: Upon completion of the 6-month introductory period an employee is eligible to take 40 hours of vacation time. The employee will accrue an additional 40 hours in the first 6 months following the introductory period. (96 hours in year 2 - 4; 115 hours in years 5 - 9; 136 hours in years 10 - 14; 160 hours in years 15 - 19; 178 hours in years 20 - 24; and 200 hours in year 25 and thereafter.)

PAID HOLIDAYS: Ten holidays and two personal leave days. If hired after April 1st, personal leave will be available October 1st.

MEDICAL LEAVE: Accrual of 8 hours per month which is cumulative to a maximum of 1,339 hours.
01

The information provided to these Supplemental Questions will be used in combination with the employment application to determine whether candidates' meet the qualification requirements and/or the final score. Failure to provide detailed and complete information may result in the application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

• I acknowledge I have read and understand the above information.

02

Please describe your administrative support/secretarial experience.
03

Do you possess a high school diploma or equivalent?

• Yes
• No

04

Please detail your data entry experience.
05

Please describe your customer service experience.
06

What Microsoft Office programs are you proficient using?

• MS Word
• MS Excel
• MS Power Point
• MS Access
• MS Outlook
• MS Publisher
• None

07

Are you bilingual? If so, what language(s)?
08

Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry.My full name and any aliases are:
09

Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. I understand that I must provide my date of birth. My date of birth is
10

Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. I understand that I must provide my driver's license number and state of issuance.My driver's license number and state of issuance are
11

Authorization to Conduct a Background Search - Due to the confidential nature of employment with the City of Grand Island, I hereby give consent to have my background searched, including a criminal history inquiry. I understand that I must provide my social security number. My social security number is:
12

The Fair Credit Reporting Act (FCRA) requires employers to provide a detailed disclosure form, entitled "Summary of Rights Under the Federal Credit Reporting Act," to job applicants before conducting an investigative background check which may include but not limited to criminal history check, sex offender registry check, Department of Motor Vehicle Records check, address check, employment and reference checks, education verification, social security number check and consumer credit check (only for applicable positions). This position requires us to conduct a background check as part of our process. Please find a copy of the Summary of Rights disclosure form by visiting, https://files.consumerfinance.gov/f/201504_cfpb_summary_your-rights-under-fcra.pdf. This information is for your records only.

• I received a copy of the Summary of Your Rights Under the Fair Credit Reporting Act.

13

Candidates offered employment will be subject to a pre-employment/post-offer physical and drug screen. Do you understand the requirement?

• I understand the requirement.
• I do not understand the requirement.

Required Question