Gabis Part-Time Administrative Assistant

Req Id: 40715

Job Title: Gabis Part-Time Administrative Assistant

City: Valparaiso

Job Description:

Position Overview

• This position works all year round with an average of 19 hours per week

The Gabis Arboretum at Purdue Northwest is seeking an organized and customer-service driven part-time employee to perform administrative tasks, marketing assistance, and social media for the arboretum. The individual will be responsible for providing clerical support, customer service and draft communication and print pieces for guests and the general public.

Pay:

• $16.00/hour

Duties and Responsibilities

• Greet and direct university staff, community visitors and guests arriving at the Gabis office
• Answer calls to the arboretum, direct and manage as appropriate
• Sort and distribute mail and general emails
• Process outgoing payments for regular bills, invoices, purchases and supply requisitions
• Work with accounts payable for vendor processing and payment
• Generate social media messaging, e-blast communications, e-newsletters, marketing assistance, and program flyers regarding the arboretum
• Website updates
• Assist with Arboretum events, outreach and tabling events as needed
• Spread sheets of event expenses
• Assist with online sales, office organization and ordering supplies
• Administrative support for the arboretum team

Education

• High School Diploma/GED

Experience

• One year of clerical experience preferred
• Experience using Microsoft Word, Outlook, Canva, and Excel are required
• Experience utilizing social media, Facebook, marketing skills for business purposes is preferref
• Excellent verbal and written communication skills, ability to multi-task required
• Ability to learn accounts payable process is required
• Ability to provide exceptional customer service is required

FLSA Status

Non-Exempt