Accounting Clerk

The Accounting Clerk will ensure the financial health of Marketing Alliance Group by accurately applying customer payments and proactively managing outstanding receivables. This role requires a detail-oriented professional who can also assist with vendor invoice processing and maintain strong internal and external relationships.

Key Responsibilities:

Accounts Receivable - Cash Application & Collections (Primary):

• Apply daily cash receipts: Accurately post incoming payments (checks, ACH, wire transfers) to customer accounts.
• Reconcile discrepancies: Investigate and resolve payment variances, short-pays, or unapplied cash items.
• Manage Collections: Monitor aging reports and contact customers via phone or email to secure payment for overdue accounts.

Accounts Payable (Support):

• Process Invoices: Review and code vendor invoices for accuracy and proper authorization.

• Statement Reconciliation: Reconcile vendor statements to identify missing invoices or billing errors.
• Communication: Respond to vendor inquiries regarding payment status.

Administrative & Reporting

• Aging Reporting: Submit regular reports on the status of unpaid accounts and any repayment progress.
• Reception Coverage: Provide coverage for the front desk during lunch hours or as needed, including greeting visitors, answering the multi-line phone system, and handling incoming mail.
• Data Maintenance: Maintain updated customer and vendor files in the accounting system.
• Financial Filing: Manage physical and digital filing systems to ensure audit-ready documentation.

Qualifications:

• Education: Bachelor's degree in accounting preferred
• Experience: 2+ years of experience in accounting, specifically in Accounts Receivable, Cash Application, Collections, and Accounts Payable.
• Software Skills: Proficiency in Microsoft Excel and experience with accounting ERP software.
• Soft Skills: Strong attention to detail, excellent verbal communication for collection calls, ability to multi-task effectively in a fast-paced environment and must be able to maintain confidentiality of sensitive materials and documents.