Management Assistant (COUNTY EMPLOYEES ONLY)

Salary : $71,189.88 - $90,858.36 Annually
Location : Everett, WA
Job Type: Full-Time
Job Number: 2026-00149
Department: Medical Examiner
Division: Medical Examiner Administration
Opening Date: 04/27/2026
Closing Date: 5/11/2026 11:59 PM Pacific

Description
BASIC FUNCTION

Assists management team by performing a variety of technical and administrative duties to support the business operations of the department.

Job Duties
STATEMENT OF ESSENTIAL JOB DUTIES

1. Receives and directs incoming calls and/or visitors, takes messages, determines needs, answers general questions, and furnishes information regarding established procedures, policies, services, and other information approved for release.
2. Assists with revisions or edits to policies and procedures for approval; identifies policy and procedure needs; researches current practices, county codes, state laws, and the policies and practices of other governmental agencies; secures approvals and makes changes as necessary.
3. Assists in the preparation and administration of the annual budget; processes payables and receivables; processes payroll; prepares and administers grants and contracts; annual and quarterly work plan. Prepares performance and expenditure reports.
4. Acts as property custodian; responsible for the proper storage and release of personal property and evidence received from investigators and pathology, tracks and maintains chain of custody. Prepare all types of property for release, destruction, auction or transfer to the treasurer as per law. Performs or assists with routine audits of all items to ensure proper accountability. Reviews inventory records with the county auditor or treasurer as needed.
5. Maintains departmental records management system to provide effective retrieval of information for county staff and public. Assists with records retention schedule compliance. Coordinates retrieving, researching, reproducing and refiling of documents for county staff and in compliance with records requests made under RCW 68.50.105 and the Public Records Act.
6. Provides back-up assistance for release of decedents as needed.

STATEMENT OF OTHER JOB DUTIES

1. Performs related duties as required.

Minimum Qualifications
MINIMUM QUALIFICATIONS
An associate degree in related field such as accounting, business or public administration; AND three (3) years' experience in an increasingly responsible administrative support position that includes budget experience; OR any equivalent combination of training and/or experience that provides the required knowledge and skill. Knowledge and experience in working for a Medical Examiner office is preferred. Must pass job related tests.

PREFERRED QUALIFICATIONS
Knowledge of and experience in working for a Medical Examiner office.

Additional Information
KNOWLEDGE AND ABILITIES:

Knowledge of:

• Statutes and codes pertaining to operation of Medical Examiner System;
• Research methods and techniques;
• Knowledge of Cayenta or other accounting system;
• Network administration, personal computers and software applications;
• General ledger, payables, receivables and payroll;
• Preparation and administration of grants and contracts;
• Rules of English grammar, spelling, punctuation, and word usage;
• General office procedures and practices;
• Inventory and property control;
• Public disclosure and privacy laws;
• State laws and regulations regarding management of records
• Principles of accounting.

Ability to:

• Communicate effectively, both verbally and in writing, with a diverse client population including distraught individuals;
• Write clear and concise reports, memoranda, and letters; and maintain accurate records;
• Plan and organize work, meet deadlines and manage several projects simultaneously;
• Ability to work with minimal supervision and exercise good judgment as to when to act independently and when to refer situations to higher authority;
• Establish and maintain effective working relationships with associates, management, subordinates level employees, representatives of other departments and agencies and the general public;
• Use personal computer to prepare written materials;
• Use word processing software.

SUPERVISION
The employee receives general supervision from the operations manager and/or designee. The work is performed with considerable independence and is reviewed through meetings, status reports and results obtained.

WORKING CONDITIONS
The work is performed in the usual office environment. Possible exposure to blood borne pathogens due to body fluids on evidence and exposure when releasing bodies to families.

Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
Visit to learn more about the following benefits.

County Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement
• Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Commuting Benefits
• Employee Assistance Program (EAP)
• Partners for Health Employee Wellness Program
• Leave & Holidays

Voluntary Benefits

• Deferred Compensation 457(b)
• Supplemental Group Term Life Insurance
• Additional Accidental Death and Dismemberment Insurance (AD&D)
• Flexible Spending Accounts (FSA)
• Supplemental Individual Insurance Policies

Healthcare Premiums

• Regular full-time employees: If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.
• Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.
01

ME1 Will you be at least 21 years of age at time of appointment?

• Yes
• No

02

Which of the following best describes your experience applying evidence and property handling techniques?

• No experience to less than 1 year
• 1 to 3 years
• 3+ years

03

ME1 I understand I am required to fill out an extensive background packet and successfully pass a background investigation, including a criminal record background check.

• Yes
• No

04

Which of the following best describes your experience conducting audits of property room items

• No experience to less than 1 year
• 1-3 years
• 3+ years

05

ME1 I understand that this is a union position and shifts are bid by seniority. As a result, less tenure employees may be assigned to less desirable shifts including nights and weekends.

• Yes
• No

06

ME1 I understand, if relocation is necessary, that Snohomish County does not pay expenses related to relocation.

• Yes
• No

07

ME1 Possession of a valid Washington State driver's license, unrestricted except as to vision, is required at the time of or within 15 days of appointment.

• I have a valid Washington State driver's license
• No, but I can obtain one within 15 days of hire
• No, I do not have the ability to obtain one

08

I understand the work is performed in the usual office environment. However, I may be subject to viewing graphic photos and exposure to bloodborne pathogens due to body fluids on evidence and exposure when releasing bodies to funeral homes.

• Yes
• No

09

Please select all that apply to best describe your experience working in Highline.

• No experience
• Payroll transactions
• Leave balance audits
• Personnel actions

10

Please select all that apply to best describe your payroll experience.

• No experience
• Payroll for 10 or more FTEs
• Payroll in a union environment
• Payroll in a 24/7 environment

11

Please select all that apply to best describe your experience working in Cayenta.

• No experience
• Central Cash/Cash Collection
• Accounts Receivable
• Purchasing Management
• Account Payable

12

Please select all that apply to best describe your finance experience.

• None
• Cash Collection
• Accounts Receivable
• Purchasing
• Accounts Payable
• Inventory Control

13

What best describes your experience working with grants and contracts?

• No experience to less than one year
• One year to less than two years
• Two to less than three years
• Three or more years experience

14

Please describe your experience supporting a team by performing a variety of clerical and administrative duties.

• No experience to less than one year of experience
• One year to less than two years of experience
• Two years to less than three years of experience
• Three or more years experience

15

Following are a series of supplemental questions designed to assess your job related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process.A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" may not be considered.Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?

• Yes
• No

16

Please describe your technical and administrative skills, including customer service experience or other skills you may have that may uniquely qualify you for this position.
17

What skills, knowledge, and abilities do you have that would allow you to communicate effectively with clients who are distraught, demanding, angry, or highly emotional?
18

Please detail what kind of experience you have in Cayenta and Highline while at Snohomish County.
Required Question