Executive Assistant, Vice Chancellor Finance and Administration

Salary: $16.15 Hourly
Location : Killeen-Central Campus
Job Type: Full Time Hourly
Job Number: 202500106
Division: Administration
Department: Admin-VC-Finance
Opening Date: 03/05/2026
Closing Date: 5/24/2026 11:59 PM Central

Summary of Position

This position performs general administrative work for the Vice Chancellor Finance and Administration. The incumbent liaises both within and outside the division, and coordinates and supports the implementation of policies and procedures for division as a whole. The position also provides administrative support to the Marketing department.
Education and Experience

High School Diploma or GED required with 10 years of administrative experience OR Associate degree from a nationally, regionally or identified at the state level accredited institution of higher education with three years of administrative experience required
Knowledge Skills and Ability

• Proficiency in Microsoft Office software, including MS Word, Excel, PowerPoint and Outlook.
• Ability to learn new software programs such as Ellucian Colleague, Eagle Self Service, E-trieve Forms, PeopleAdmin, including AI tools.
• Must have excellent written and oral communication skills.
• Ability to interact effectively with the public, Board of Trustees, Executive Officers and all levels of employees.
• Ability to self-start various projects, set priorities, meet deadlines, and multi-task.
• Ability to maintain confidentiality of all information.
• Willingness to be a "team player" for the success of the entire division.
• Punctuality and record of superior attendance.
• Willingness to take direction from supervisor, while still operating somewhat independently.
• Ability to utilize pivot tables, perform data analysis, present and summarize data, and develop and review leadership presentations
• .High attention to detail

Essential Functions

• Provide administrative support to the Vice Chancellor Finance and Administration to include: answering telephone calls, assisting visitors, typing and reviewing correspondence, documents, appropriate forms and various statistical financial data, processing mail, filing, copying, and ordering department supplies.
• Schedule all appointments, meetings and functions for the Vice Chancellor.
• Coordinate with the Office of the Chancellor for preparation of monthly Board meeting agenda items and/or Board documents.
• Receive airline electronic tickets and ensure appropriate approval and documentation has been obtained and provided to accounts payable.
• Oversee the college credit card program.
• Process all forms or checks requiring approval by the Vice Chancellor, Finance and Administration.
• Coordinate travel arrangements and prepare necessary travel authorizations.
• Assistant to the Vice Chancellor in the preparation of procedural documents, board documents, flow down documents, and SACSCOC.
• Assist external auditors and internal auditor in information gathering and document preparation of annual financial statements of the college.
• Provide administrative support to the Marketing department to include: answering telephone calls, typing correspondence, ordering supplies, initiating requisitions, processing invoices, processing travel authorizations, and other administrative support tasks as needed.

EEO Statement

Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call 254-501-3028.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page
01

What is the highest level of degree attained or conferred? (Must attach transcript with degree conferred date)

• High School Diploma/GED only
• Certificate of Completion or 30 college credits
• Associates Degree
• Bachelor's Degree
• Master's Degree
• I do not have a GED or High School Diploma

02

How many years of clerical/administrative assistant experience do you have in the workforce?

• No Experience
• Less than 3 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6 Years Experience
• 7 Years Experience
• 8 Years Experience
• 9 Years Experience
• 10 Years Experience
• more than 10 Years Experience

03

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic-I can create simple documents, basic spreadsheets, and simple presentations using Microsoft Office applications.
• Intermediate-I regularly use Microsoft Office to create formatted documents, organize data in spreadsheets, and develop presentations for meetings or reports.
• Advanced-I frequently use advanced features such as formulas in Excel, advanced document formatting in Word, and professional presentation tools in PowerPoint.

04

How many years of experience do you have with budgetary and/or fiscal related processes such as preparing travel requisitions, filling purchase orders, running budget reports, ordering supplies/materials and conducting equipment inventory?

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• More than 4 Years Experience

05

Please select the statement that best describes your level of experience using Microsoft Outlook to manage calendars, including scheduling appointments, coordinating meetings, and performing other calendar management functions.

• I have no experience using Outlook for calendar management.
• I have basic experience using Outlook to view calendars and create simple appointments or accept meeting invitations.
• I have working experience using Outlook to schedule meetings, create recurring appointments, and manage my own calendar.
• I have advanced experience using Outlook to coordinate meetings, manage shared calendars, and schedule appointments for multiple individuals.
• I have extensive experience using Outlook to manage complex calendars, coordinate schedules for teams or executives, and use advanced calendar features such as delegation and resource scheduling.

06

Please select the statement that best describes your experience providing customer service to clients, visitors, or internal staff.

• I have no experience providing customer service.
• I have occasionally assisted customers or answered basic questions.
• I regularly interact with customers or clients and resolve routine questions or concerns.
• I handle complex customer issues, complaints, and service requests professionally.
• I have extensive experience managing customer relationships and resolving escalated issues.

07

Are you a Veteran of the US Armed Forces?

• Yes
• No

Required Question