Accounting Assistant (RFT) (Tax Division)

Accounting Support Clerk

This position is responsible for providing accounting support for assigned Borough finance operations. This position functions primarily as a tax clerk located in the Tax Collections Division whose primary responsibility is receiving and processing funds received in person, by mail, and electronically. This includes all property tax payments. Work is performed and duties are carried out in accordance with established policies, procedures, and Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.

G1 - G5 - DOE

Minimum Requirements

High School diploma or equivalent. Three (3) years of experience in a similar position, sufficient to understand the basic principles relevant to the major duties of the position. This is a public-facing position responsible for receiving and processing funds received in person, by mail, and electronically. Related experience may include: Cash handling, till balancing, account reconciliation, data entry and customer service. Possession of or ability to readily obtain a valid driver's license issued by the State of Alaska for the type of vehicle or equipment operated. Completion of Incident Command System (ICS) courses, ICS 100 and IS 700, within ninety (90) days of hire. Must successfully pass a pre-employment background check.

Duties/Responsibilities

• Processes invoices, payroll, payments, and journal entries.
• Processes and reviews documents related to Borough taxes, land sales, special assessments, utilities services and other fees.
• Responds to inquiries in a timely fashion.
• Balances and reconciles daily work and prepares bank deposits.
• Generates journal entries and adjustments.
• Assists in the preparation of lien releases, certificates of redemption, and repurchase quitclaims.
• Reviews and assists in special assessments and taxes.
• Prepares regular and special reports, letters, invoices, and other documents.
• Reviews and processes purchase orders.
• Enters payment information to computerized database.
• Reconciles statements and requests outstanding invoices; processes checks.
• Sorts and distributes mail.
• Maintains related files and records; prepares records for storage and/or destruction.
• Maintains and balances petty cash.
• Updates financial notebooks regularly.
• Maintains office supplies and reorders as needed.
• Answers telephone and greets visitors; provides information and assistance; receives and processes payments.
• Performs related duties.