Accounts Payable Clerk

Accounts Payable Position

This position handles accounts payable inquiries to facilitate accurate and timely account records.

Responsibilities

• Process handwritten credits to ensure accurate and timely information for customer accounts.
• Research customer and Sales Department inquiries regarding charges, credits, and billing to facilitate the flow of accurate and timely sales and collections efforts.
• Assist with any other office duties as requested, such as switchboard, to facilitate timely and accurate flow of financial information.
• Handle freight bills and 3rd party payments, verify accuracy and manually key into system.
• Correspond with CMs, buyers and vendors to resolve issues with discrepancies. Research through system to determine if credit is needed
• Reconcile all invoices, both paper and electronic, balance invoices and submit for payment
• Acts as backup to Lead Accountant and assists with corrections and flagging discrepancies in payments
• Ensures completion of vouchers timely for month and year end closings
• Responsible for accurate, timely processing and balancing of credits daily
• Gathers weekly credit totals and compiles for leadership visibility
• Responsible for vendor maintenance, corresponds with vendor to ensure accuracy of account information; answers questions on shortages/overages of payments
• Assist with maintaining the mailroom to ensure mail is distributed daily and the bags are replenished as needed.

Qualifications

• Associate degree or equivalent experience.
• Data entry, ten key, accounting knowledge, Microsoft Excel and Word, and experience with PCs.
• Demonstrate a sense of urgency and commitment.
• Must be able to work under pressure and meet deadlines.
• Ability to learn quickly and adapt to a changing and challenging environment.
• Proficient math, analytical, and organization skills.
• Effective phone skills.