Accounts Payable/Receivable

Description

Accounts Payable/Receivable

Full-time

Irvine, CA

Exclusive confidential search - details shared with qualified applicants.

Benefits You'll Love
Become a Key Player as an Accounts Payable/Receivable

You will manage invoicing and accounts receivable to ensure timely and accurate billing that supports the organization's cash flow and month-end close. You'll interact regularly with the Accounting Team Lead/Business Unit Controller and collaborate with Operations, Shipping, Planning, Production Support, and occasional customer contacts. This is an onsite role with a 1st shift schedule (9AM-5:30PM) and required availability for extended hours at month end (potentially until 9PM) and at least two Saturdays per month.
Here's How You'll Make an Impact on the Team

• Prepare and issue customer invoices accurately and in a timely manner using the ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls).
• Provide documentation and support for internal and external audits.
• Track non-invoiced work orders weekly and maintain daily/weekly/monthly invoicing and revenue reports.
• Identify opportunities to improve invoicing processes, automation, and data quality.

Here's What You'll Need to Be Successful in This Role

• High school diploma Required (Associate's degree in Accounting, Finance, or related field preferred).
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas).
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime, commit to at least two Saturdays per month, and work extended hours at month end as required.
• Reliable, punctual, and able to meet strict deadlines in a fast-paced environment.
• Good written and verbal communication skills and comfort interacting with internal teams and external customers.
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate.
• Demonstrated problem-solving skills and ability to follow documented procedures.

Here's What Else Might Help You Out

• Experience with Microsoft Power BI or other reporting tools.
• Prior experience in a manufacturing, distribution, or government contracting environment.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Pay Range

$23.00 - $25.00/hour
Ready to Make Your Mark?

This role may fill quickly. Submit your resume to be considered.

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