Accounts Payable Specialist

HOKE COUNTY SCHOOLS

Accounts Payable Specialist

Finance Team

Title: Accounts Payable Specialist

Reports To: Chief Financial Officer

Terms of Employment: Full Time

Salary: $3357.70 - $4065.32

FLSA Exempt/Non-Exempt: Non-Exempt

Qualifications:

• Bachelor's Degree
• Accounting or business experience preferred
• Applicant must be able to work in a detailed, task-oriented, and confidential atmosphere

Supervises:

• None

Essential Job Functions:

• Performs moderately complex technical accounting work including the disbursement and accounting of federal, state, local and capital outlay dollars
• Ensures proper timely payments on vender accounts, inter-school billings and various contracted services
• Performs billing for postage and afterschool care; and assists with Fixed Assets
• Processes all purchase orders as required through finance, central office, individual schools, transportation and maintenance
• Processes invoices, travel reimbursement vouchers, and contracted services for payment
• Assigns vendor numbers to invoices and batch invoices for processing
• Ensures that mileage rates are updated and correct
• Checks input and assists in check writing for Child Nutrition
• Attaches checks to corresponding invoices and mail checks
• Scans and files completed accounts payable detail
• Maintains file of outstanding purchase orders, invoices and receiving documentation
• Contacts and confers with vendors and /or school personnel, as necessary, to resolve discrepancies in purchase orders, vendor invoices and associated records
• Prepares, distributes 1099 forms, and completes the required necessary IRS documentation
• Prepares monthly, quarterly and yearly sales and use tax reports
• Takes daily deposit to bank
• Assists with fixed assets
• Participates in team building within the Finance Department and the Central Office as a whole
• Performs other duties and responsibilities as assigned by supervisor

Physical and Cognitive Requirements

The major physical and cognitive requirements listed below are applicable to the Accounts Payable job classification within the Finance Department of Hoke County Schools. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

• Prepare, read and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job
• Understand and conform to all rules of punctuation, grammar, diction and style
• Speak to individuals or groups of people with poise, voice control and confidence
• Respond adequately to inquiries or complaints
• Write using standard conventions in all languages required by the job
• Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
• Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
• Communicate effectively and efficiently, both orally and in writing
• Use/interpret job-related terminology, mathematical formulas and functions effectively and efficiently
• Deal with people beyond giving and receiving instructions
• Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
• Be sensitive to cultural differences among individuals and groups of persons
• Must be a self-starter with the ability to work with little supervision
• Operate a motor vehicle
• Operate/use a variety of automated office machines and other office equipment to include a variety of job-specific machines/equipment

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. All employees may have other duties assigned at any time.