Accounts Payable Specialist – RideNow Chandler

Accounts Payable Specialist

RideNow Powersports is seeking a highly organized and dependable Accounts Payable Specialist with a keen attention to detail to join our team! If you have an accounting background, go above and beyond to get the job done, and if you are looking for a long-term home, where your efforts are recognized and appreciated, this opportunity may be the one for you!

Key Responsibilities

• Invoice Management and Processing
• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to corresponding purchase orders and other documentation, promptly resolving any discrepancies.
• Enter invoice data into the accounting system to prepare it for payment processing.
• Payment Processing and Disbursement
• Prepare and process various forms of electronic payments, such as ACH, wire transfers, and checks.
• Monitor payment schedules to ensure that timely disbursements are made and late fees are avoided.
• Address payment inquiries directed by both vendors and internal stakeholders.
• Reconciliation, Reporting, and Closing
• Reconcile vendor statements and actively resolve any outstanding balances or discrepancies.
• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accounts and ensuring unrecorded liabilities are identified and addressed.
• Generate and maintain essential financial documents, including accounts payable aging reports and payment activity summaries.

Compliance and Documentation

• Maintain organized and accurate records of all invoices, payments, and related correspondence.
• Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.
• Support both internal and external audits by supplying necessary documentation and information.

Vendor and Internal Communication

• Act as the primary contact for the vendor desk concerning payments and account status.
• Collaborate with retail dealership network to quickly resolve disputes related to invoices.
• Maintain positive relationships with both vendors and internal teams.
• Process Improvement
• Identify opportunities to improve the accounts payable processes and implement best practices through consolidation, cost reduction and streamlined productivity.
• Utilize AP automation tools to improve both efficiency and accuracy.
• Stay current on industry trends and new technologies pertinent to accounts payable management.

Skills

• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and accuracy. Ability to prioritize tasks, manage workloads efficiently, and meet deadlines in a fast-paced environment.
• Exceptional communication skills, both verbal and written.
• Strong Excel skills, including proficiency with Pivot Tables.
• Ability to manage and juggle many competing priorities.