Admin Assistant

Job Title: Administrative Assistant
Location: Central Valley, CA
Pay Rate: $25.00 - $28.00/hour (DOE)
Industry: Steel / Manufacturing (Steel background preferred)

Position Overview:
Our client in the Central Valley is seeking a detail-oriented and dependable Administrative Assistant to support daily operations within a fast-paced steel/manufacturing environment. The ideal candidate will have strong organizational skills, the ability to manage multiple priorities, and preferably experience within the steel or construction industry.

Key Responsibilities:

Answer and direct incoming calls in a professional manner
Greet and assist guests and vendors
Perform accounts payable (AP) support and maintain project filing systems
Assist with weekly payroll processing
Maintain daily shop hour logs, as well as monthly and quarterly reports
Enter purchase orders into Foundation (accounting software)
Match material receiving tags to purchase orders
Verify Material Test Reports (MTRs) are attached to delivery tags and ensure heat numbers match
Scan and save MTRs into project and stock server folders
Match invoices to purchase orders and prepare for review/approval
Maintain open purchase order tracking spreadsheet
Input material quotes into the Material Average Pricing spreadsheet
Scan and update maintenance records; ensure timely submission of completed maintenance sheets
Scan and save daily forklift inspection reports into equipment folders
Review project specifications for job bidding
Assist with completing pre-qualification bid forms
Update estimating bid logs and organize bid documents
Follow up on submitted bids
Scan and file equipment invoices appropriately
Order office supplies for multiple office locations
Support general office upkeep, including end-of-week tasks
Qualifications:

Previous administrative experience required
Steel, manufacturing, or construction industry experience strongly preferred
Experience with accounting systems (Foundation a plus)

Pay Details: $25.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.