Administrative and Clerical Support

Administrative Operations Coordinator

Legacy Transportation Services is currently seeking a reliable and motivated Administrative Operations Coordinator to join our team in Chicago, IL. This role provides essential administrative, operational, and customer support to ensure smooth daily branch functions and accurate logistics coordination.

Essential Duties and Responsibilities

• Support daily office operations and ensure timely task completion
• Coordinate scheduling for appointments, pickups, and deliveries
• Perform accurate data entry and maintain organized records
• Answer and route incoming calls, emails, and inquiries
• Communicate with warehouse staff to ensure smooth operations
• Prepare and process BOLs, invoices, and paperwork with accuracy
• Maintain office organization and monitor supply levels

Follow safety protocols and maintain a clean, organized work environment

What We Offer

• Medical, Dental, and Vision (VSP) Life Insurance
• Long-Term Disability (LTD), FSA, HSA, and EAP
• Paid Sick Leave, Vacation, and Holiday Pay
• Stable, full-time opportunity with growth potential
• Equal Opportunity Employer

Schedule

Monday – Friday, 8:00 AM – 5:00 PM

Salary

$24.00 – $27.00 per hour

Work Environment

• Office setting with frequent interaction in a warehouse environment
• Ability to sit, stand, and walk throughout the workday

Qualifications

• Minimum 1 year of administrative or office environment experience
• Prior customer service and/or logistics experience preferred
• Strong verbal and written communication skills
• Customer-focused mindset with effective problem-solving abilities
• Detail-oriented, organized, and dependable
• Ability to manage multiple tasks and routine administrative duties
• Proficiency in Microsoft Office (Word, Excel, Outlook)