Administrative Assistant 1/Trainee 1/2 (NY HELPS) – Staatsburg

Administrative Assistant 1/Trainee 1/2

The Administrative Assistant 1/Trainee 1/2 will serve within the Human Resources Unit for Taconic Region and reports to the Administrative Officer 1 or designee as appropriate. The duties of this position will include but are not limited to the following:

• Workers Comp/ARS collection, updating, and processing of incident paperwork, ARS updating, completion of yearly DOSH reporting, SOII surveys
• Training Liaison/SLMS tracking, collection and submission of attestations for completed courses for all employees, assist with coordinating various in-person trainings, assist with SLMS troubleshooting
• Seasonal Employee Recruitment, Hiring and Separations- Canvassing for seasonal employment, Coordinate and complete seasonal hiring processes with facility managers-including approvals, paperwork completion and processing, onboarding of new staff, maintaining files, entering transactions. Initiating, tracking and processing seasonal staff rolls (summer and winter) including collection of paperwork, updating of Master Items lists, verifying cost centers, ITS offboarding, collection and processing of end of season progress reports
• Annual Employee Recruitment, Hiring and Separations - assist with postings, hiring packet completion and submission to Albany, Orientation and ITS onboarding, paperwork completion and processing, Entering transactions for employees, ITS offboarding, Processing of Probation reports and performance evaluations.
• Payroll Duties - Assist all staff with timecard and LATS card questions, seasonal timecard entries, LATS reporting and accrual balance tracking, set up of employees when new to Time and Attendance, Audit submitted timecards, verify location pay, clothing allowance reporting
• Assist with FMLA/PPL Leave, Health insurance and retirement questions, paperwork and information as needed. Assist with Employment Verifications for seasonal staffing.
• Other duties as assigned

Minimum Qualifications

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

• Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.
• Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.
• Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
• Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Additional Comments

OPERATING NEEDS:

• Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Candidate must be familiar with the Microsoft Office Suite, particularly with Excel, Word, Access as well as Adobe Pro and navigating the internet.

COMMENTS:

The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal / hourly applicants to check in with your Regional Business Office Administrator to inquire about the potential impact on your salary.

Depending on each applicant's experience and/or education and current salary, if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or the Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship.

• Administrative Assistant Trainee 1, SG-8 - $40,391 - $49,743
• Administrative Assistant Trainee 2, SG-10 - $45,081 - $55,322
• Administrative Assistant 1, SG-11 - $47,695 - $58,447

BENEFITS:

Generous benefits package, worth approximately 65% of salary, including:

• Paid Time Off: CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits: Eligible employees and dependents can pick from a variety of affordable health insurance programs. Family dental and vision benefits at no additional cost.
• Additional Benefits: New York State Employees' Retirement System (ERS) Membership, NYS Deferred Compensation, Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds, Public Service Loan Forgiveness (PSLF), Paid Parental Leave.

Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx.

Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam.