Administrative Assistant I

If being a part of a world-class organization that operates in some of the most advanced technological environments around the world sounds like a dream job, Network Connex might be the right fit for you! You'll be part of a team working together to solve customer problems every day, with compensation and benefits that are an investment in your career, financial future, and overall well-being.

In addition to competitive base pay, Network Connex offers a comprehensive benefits package designed to support your physical, mental, and financial health you can begin participating in our programs on the first of the month following your start date.

Join our Vanguard 401(k) plan, with immediate vesting and a generous company match to help you build long-term financial security. Our team also enjoys 10 paid company holidays, a generous PTO accrual schedule, and access to discounts on useful products and services.

About the Role:

The Administrative Assistant I plays a crucial role in supporting the operational efficiency of construction projects and office functions within the construction industry. This position is responsible for managing a variety of administrative tasks that ensure smooth communication and coordination among project teams, vendors, and clients. The role requires meticulous attention to detail to maintain accurate records, prepare reports, and handle correspondence that supports project timelines and compliance requirements. The Administrative Assistant I serves as a key point of contact for internal and external stakeholders, facilitating information flow and assisting in problem resolution. Ultimately, this position contributes to the overall success of construction projects by providing reliable administrative support that enables teams to focus on their core responsibilities.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

Preferred Qualifications:

• Associate degree or coursework in business administration or related field.
• Experience working in the construction industry or a related field.
• Familiarity with construction management software or project management tools.
• Basic knowledge of construction terminology and processes.
• Customer service experience and strong interpersonal skills.

Responsibilities:

• Manage daily office operations including answering phones, responding to emails, and greeting visitors.
• Prepare, organize, and maintain project documentation such as contracts, permits, and schedules.
• Coordinate meetings, appointments, and travel arrangements for project managers and team members.
• Assist in processing invoices, purchase orders, and expense reports to support financial tracking.
• Maintain accurate databases and filing systems to ensure easy retrieval of project information.
• Support communication between field teams and office staff to facilitate timely updates and issue resolution.
• Assist with compliance documentation and ensure adherence to company policies and regulatory requirements.

Skills:

The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing documentation, scheduling, and communication tasks efficiently on a daily basis. Effective written and verbal communication skills enable the Administrative Assistant I to interact professionally with team members, clients, and vendors, ensuring clarity and accuracy in information exchange. Time management and multitasking skills are critical to handle the dynamic nature of construction projects, allowing the assistant to prioritize urgent requests and maintain workflow continuity. Preferred skills like familiarity with construction management software enhance the ability to support project tracking and reporting functions more effectively. Additionally, knowledge of construction terminology and customer service skills contribute to smoother collaboration with field personnel and external partners, fostering a productive work environment.

EEOC-Minority/Female/Disability/Veteran

Network Connex believes all persons are entitled to equal employment opportunities and does not discriminate against employees or job applicants because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status. Upon acceptance of an offer, all candidates will be required to pass a background check and drug screening.