Administrative Assistant

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
4/27/2026

Location:
District Office

Date Available:
Immediately

Closing Date:
Posted until filled

POSITION:
Administrative Assistant (11 Months)
Comstock Special Education Office

SALARY:
Starting at $17.40/hr. ($18.54 after probation)
Qualifies for health insurance, retirement benefits, sick, personal, and vacation time according to contract

AVAILABLE:
Immediately

EDUCATIONAL REQUIREMENTS:
High school diploma with advanced office training or 3-5 years experience

QUALIFICATIONS:

• Proven excellent attendance & punctuality record
• Ability to use a major word processing program efficiently
• Experience with the Google Suite (Google Docs, Sheets, Calendar, etc.)
• Knowledge of correct grammar and spelling
• Knowledge of business telephone etiquette
• Ability to communicate empathetically and effectively with students, parents, and staff
• Ability to move physically throughout the work environment
• Responsible and self-motivated
• Ability to focus on tasks in a distracting environment

RESPONSIBILITIES:

• Responsible to the Director of Special Education
• Responsible for maintaining confidentiality of all confidential material
• Responsible for monitoring ESA budget
• Responsible for preparing and writing routine correspondence, and reports for Special Education, Transition and Vocational Programs
• Make necessary meeting arrangements (i.e., schedule meetings, room reservations, etc.)
• Participate on KRESA committees for updating special education forms
• Responsible for attending meetings regarding Individual Educational Planning Meetings, Medicaid, and monthly registry meetings
• Responsible for provider reports and queries
• Responsible for forwarding records to requesting schools and Social Security
• Responsible for accurately filing all center based IEPs, RXs for Speech/OT/PT, Medicaid Reports and staff filing
• Responsible for counts (currently Sept. 3WIN, Feb. and June)
• Responsible for maintaining IEPs and METs for the service area
• Responsible for level changing all students in the ESA on Tienet for the next school year
• Responsible for preparing and providing caseloads and forms needed to teachers for the beginning of the new school year
• Responsible for having Tienet current to date for all count days
• Responsible for training staff in the use of PCG Medicaid logging and providing support to staff when logging Medicaid
• Responsible for following up with staff on overdue Medicaid logging
• Responsible for providing transportation supervisors with student data for setting up their special education routes at the beginning and throughout the school year
• Responsible for providing transportation communications and school calendars for all districts we transport students to throughout the year
• Responsible for setting up individual transportation contracts with parents, taxi cabs, and ambulances, etc.
• Responsible for coordination of special transportation for year round students at WoodsEdge and students receiving extended school year.
• Receive and place phone calls and record all messages, screens calls
• Responsible for maintaining a filing system and process incoming correspondence as instructed
• Responsible for completing temporary placements and verifying student information
• Responsible for assisting in the accurate completion of state required forms and reports
• Personnel Inventory (responsible for having on file and requesting current certificates and temporary approvals) for special education staff
• Responsible for providing direct communication to other secretaries and individuals within the nine (9) school districts of Kalamazoo/RESA
• The employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the District.
• Punctual and Regular attendance
• Perform duties in district office
• Other duties as assigned by administration

If interested, complete an Applitrack application at https://www.applitrack.com/comstockps/onlineapp

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

NOTICE OF NON-DISCRIMINATION: It is the policy of Comstock Public Schools that the district does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, or any other legally prohibited basis in admission or access to district employment, programs, events, or activities. Jill Ansel at Comstock Public Schools has been designated to handle inquiries regarding the nondiscrimination policy. Contact information: 269-250-8911, 6138 King Highway, Kalamazoo, MI 49048.

6138 King Highway | Kalamazoo, MI 49048 | 269-250-8911 | www.ComstockPS.org/hr

Attachment(s):

• Admin Assistant Special Education.pdf