Administrative Assistant

Administrative Assistant

Recruitment and human resource functions involving applicants and existing employees

Maintaining calendar and schedule of two senior management members

Freedom to create process and procedures that work with your duties or use existing procedures

Able to independently navigate Windows PC & iOS and use the internet as a resource to problem solve, find information, etc

Successfully use (and quickly adapt to new) office equipment (copy machines, scanners, printers, fax machines, etc.), hardware and software to improve processes/systems. Currently using Jotform, Canva, Constant Contact, Paylocity, and Procare

Highly proficient in MS Office (MS Word, MS Excel, MS Publisher and MS PowerPoint)

Takes initiative in getting tasks done, very willing to jump into something new and offer whatever help is needed

Eager to take on special projects and collaborative team assignments

Efficient in terms of time usage & work style (strong organizational skills with the ability to multi-task as well as work independently)

Excellent time management skills and ability to prioritize workload on short notice

Attention to detail and problem-solving skills

Ability to think logically and critically to improve systems and streamline processes

Excellent written and verbal communication skills

Able to communicate in a professional, polite, and empathetic manner

Being comfortable asking questions and able to implement constructive feedback

Spanish and/or Portuguese speaking jumps to the top of the list

Familiarity with child care environments, regulations, agencies (Massachusetts Early Education & Care, NAEYC, etc.) jumps to the top of the list

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person