Administrative Assistant

We are seeking an Administrative Assistant to support one of our offices in the South Florida Market. This position will provide front desk duties and general administrative support to the Senior Managing Directors and Agents. This opening requires in person work in the office; Monday to Friday from 9 am to 6 pm.

Responsibilities include, but are not limited to:
nswer calls, screen calls, take accurate messages, and provide information to callers.
Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
Prepare and type board packages, mailing labels, and other documentation.
Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
Basic operational understanding of office printers and copiers, changing toners as needed.
Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
ttend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
ssist SMD with submission of monthly expense reports.
Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
Process outgoing US Government Client mail, UPS and messenger services.
Coordinate with the Facility team on repairs.
Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
ssist with special projects as needed.

bility to pass Background, Drug Screen and if applicable Medical (i.e. Vision, Hearing, or Physical) if Required by Client.
Medical, dental, vision, ancillary coverage and 401k benefits are available.